- College/CEGEP
- or equivalent experience
- Information technology
- Executive assistant/executive secretary
Experience 3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Education
- Library
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Information technology
- SharePoint
- MS Office
- Google Drive
- Electronic mail
- Telephone system
- MS Active Directory
Additional information
Security and safety
- Criminal record check
- Child Abuse Registry check
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Judgement
- Organized
- Client focus
- Time management
- Due diligence
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care perks
Financial benefits
- As per collective agreement
📌 administrative assistant - post secondary institution (Brandon)
🏢 Brandon University
📍 Brandon
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