Duties and Responsibilities:

Reporting to the Director, Advancement Services, the incumbent is responsible for administrative operation related duties in the University Advancement office. The incumbent provides human resource process administration, technology and records/facilities coordination, general office administration, and departmental support for special projects and initiatives.

Qualifications:

The incumbent must possess the following qualifications:

- Excellent communication skills and interpersonal skills.
- Diplomacy when dealing with the public, and in particular donors, alumni, and volunteers.
- Knowledge of the following: Word, Excel, Access, Banner Advancement, FAST, Outlook, SharePoint and Teams as well as HR forms.
- Knowledge of general office practices.
- Attention to detail.
- Robust organizational and administrative skills.
- Solid understanding of online systems.
- The ability to work overtime work is required.

Education and Experience: The above is normally acquired through the completion of:

- Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.




- Four years of related administrative experience, preferably in a university or similarly complex, multi-stakeholder environment.

HR Note: Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton

University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

📌 Administrative Coordinator (TERM) (Ottawa)
🏢 Carleton University
📍 Ottawa