Administrative Coordinator – Job Posting

2018 Order of MB Recipient

Are you ready for a job like no other?

West Broadway Youth Outreach (WBYO) is a non-profit organization, located in the heart of Winnipeg’s inner-city. WBYO strives to give equal opportunities to all Winnipeg youth, in achieving their infinite potential.

The Position:

Job Title: Administration Coordinator

Job-Type: Full-time (40 hrs/week), Ongoing

Salary: Starting at $19/hr

Responsibilities include:

- Office administration: Ensure the smooth day-to-day running of programming and maintain an organized, functional office, including supplies, equipment, and donations.
- Correspondence: Respond to inquiries and maintain communication with parents, volunteers, the Board of Directors, funders, donors, community partners, and the public.
- Records and financial tracking: Maintain accurate records of attendance, donations, thank-you letters, expenses, staff hours, and incidents; prepare budget updates and financial summaries.
- Project management: Manage funded projects, including budgets, timelines, deliverables, expenses, and reporting requirements.
- Grants and fundraising: Research funding opportunities, manage application deadlines, write proposals, maintain funder relationships, and complete grant reports.
- Technology and databases: Maintain office technology, servers, website content, databases, and digital systems, coordinating technical support as needed.
- Communications and social media: Produce newsletters, brochures, posters, calendars, annual reports, email campaigns, and social media content.
- Volunteer coordination: Recruit, train, schedule, supervise, and support volunteers and practicum students; maintain attendance and activity records.




- Staff recruitment and supervision: Support hiring and onboarding, develop training materials, and supervise part time, casual, and seasonal staff.
- Activities and outings: Coordinate outside facilitators and plan special outings, including reservations, transportation, and permission slips.
- Special events: Plan fundraisers, holiday celebrations, volunteer appreciation activities, and community events, including funding, volunteers, supplies, promotion, bookings, setup, and cleanup.
- Board reporting: Keep the Board informed through staff reports, incident reports, expense summaries, funding updates, and meeting materials.
- Community partnerships: Maintain relationships with neighbourhood organizations, schools, service providers, and other community agencies.
- Program support: Participate directly in children’s and youth programming, including supervising activities, preparing snacks, supporting positive behaviour, and building welcoming relationships.
- Perform other related duties as assigned or agreed upon.

Assets include: · Have a flexible schedule

· Have a valid driver’s license

· Post-secondary education in a relevant field or equivalent experience

· Familiarity with the West Broadway neighborhood or other inner-city communities

· First Aid and CPR certification

· Experience with Photoshop, Moviemaker, and/or other related software

Short-listed candidates will be asked to complete Criminal Record and Child Abuse Registry checks

Job Type: Full-time

Pay: From $19.00 per hour

Benefits

- Casual dress

Ability to commute/relocate:
- Winnipeg, MB: reliably commute or plan to relocate before starting work (preferred)

Licence/Certification:
- Driving Licence (preferred)

Work Location: In person

📌 Administrative Coordinator (Winnipeg)
🏢 West Broadway Youth Outreach
📍 Winnipeg