Administrative & Operations Coordinator

ALFA Building Products Inc. | Concord, Ontario

Permanent, full time | $50,000–$60,000 annually

Help keep a growing business running smoothly

Enjoy working with customers, staying organized, and keeping things moving? Join ALFA Building Products, a manufacturer and distributor of aluminum exterior building products, including siding, soffits, downspouts, and aluminum coils.

We’re looking for a reliable and proactive Administrative & Operations Coordinator who enjoys variety and takes pride in getting the details right.

You’ll be a key connection between our customers, office, and production team—from entering orders and preparing invoices to coordinating pickups and keeping customers informed. Your work will directly support a smooth customer experience and organized daily operations.

What you’ll do

- Welcome customers and visitors, and respond to phone and email inquiries.
- Enter customer orders accurately and coordinate requirements with the production team.
- Prepare invoices and process cash and card payments.
- Arrange customer pickups and deliveries with the relevant team members.
- Prepare and organize order, shipping, and receiving paperwork.
- Send friendly payment reminders and follow up with customers on overdue invoices.
- Maintain accurate customer and order records.
- Support daily office administration and help improve workflows.

What you’ll bring




- Two or more years of administrative or office coordination experience.
- Strong attention to detail when handling orders, invoices, and payments.
- Friendly, professional communication and a customer-focused approach.
- The ability to prioritize, work independently, and follow through.
- Confidence using email, spreadsheets, and office software, and learning new systems.
- Fluency in English; Mandarin or Cantonese is a strong asset.
- Experience in manufacturing, distribution, building materials, or shipping and receiving is an advantage.

What we offer
- $50,000–$60,000 per year, depending on experience and skills.
- Permanent, full-time employment.
- A regular Monday–Friday, 7:30 a.m.–4:00 p.m. schedule.
- A 30-minute unpaid lunch and two paid 15-minute breaks each day.
- Free on-site parking.
- A varied role with meaningful responsibility and opportunities to contribute ideas as the business grows.

This is an on-site position in Concord, Ontario. We do not currently offer an employee benefits plan.

Apply now

We’re looking for someone who can start as soon as possible. Please submit your résumé and a short introduction highlighting your relevant experience, along with your earliest available start date.

We look forward to hearing from you.

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits

- On-site parking

Experience:
- Administrative: 2 years (preferred)

Work Location: In person

📌 Administrative & Operations Coordinator (Vaughan)
🏢 ALFA Building Products
📍 Vaughan