Ready to take the next step in your governance career? Our client, a major international mining company in Vancouver, is seeking an Assistant Corporate Secretary to play a key role in its corporate secretary function. Reporting directly to the head of governance, you’ll be hands-on with board and committee support, drafting minutes and resolutions, and managing corporate records across multiple entities. This is a growing organization whose governance processes are still maturing, which makes it an ideal fit for a corporate secretarial skilled or paralegal with a solid governance foundation who wants to grow into a broader role over time. Manage board and committee meetings from start to finish, including scheduling, agendas, materials and logistics Prepare accurate, timely first drafts of minutes, resolutions and written consents for the Corporate Secretary’s review Oversee quality control of meeting materials, including version control and approvals Serve as a responsive point of contact for directors, committee chairs and senior executives Maintain complete, audit-ready minute books and corporate records for a group of entities,



including director and officer registers and corporate authorizations Build and maintain a well-organized governance filing system with strong version control and retention practices Support routine corporate and regulatory filings in coordination with external counsel and internal teams Coordinate notarizations, international document authentication and other execution requirements with signatories and outside providers Administer the board portal, including meeting books, content uploads and user access Track obligations, approvals and delegations of authority under key governance agreements, escalating legal interpretation questions to internal or external counsel 3-7 years of experience in a corporate secretarial, governance, paralegal or legal executive assistant role Direct experience working with senior executives, board members and board committees is a must Proven experience drafting minutes and resolutions and maintaining corporate records and minute books Paralegal diploma or legal administration training preferred; Public company, board or multi-entity governance experience is an asset; mining, resources or industrial sector exposure is a plus Spanish language skills are an asset Short-term incentive plan Extended health, dental and vision coverage Full-time, in office five days a week

📌 Assistant Corporate Secretary (Winnipeg)
🏢 Smith Search
📍 Winnipeg