Support HOOPP’s Chief of Staff and Corporate Secretary through advanced scheduling, governance coordination, and workflow management in a full time office role.

As Executive Assistant, you will provide high-level administrative support within HOOPP’s Office of the CEO. Manage executive calendars, confidential communications, meeting preparation, and competing priorities with professionalism and judgment. Collaborate with Board Operations and Governance and the CEO’s Executive Assistant to coordinate deliverables.

Key Responsibilities:

- Manage calendars, travel, correspondence, deadlines, and executive commitments
- Coordinate Board, committee, executive, and divisional meetings
- Prepare agendas, briefing materials, minutes, and supporting documentation
- Track actions, follow-ups, expenses, invoices,



and approvals
- Use Microsoft Planner, Teams, SharePoint, and AI tools

Requirements:

- At least seven years of executive administrative experience
- Direct support experience with C-suite or similarly senior executives
- Experience supporting governance meetings, agendas, minutes, decisions, and actions
- Advanced Microsoft 365 proficiency, including Outlook and SharePoint
- Sound judgment, discretion, communication, and prioritization skills

Bring executive administration, governance support, Microsoft 365, and confidential workflow expertise to HOOPP’s Office of the CEO.

📌 Executive Assistant Corporate Governance (Toronto)
🏢 Healthcare of Ontario Pension Plan Trust Fund
📍 Toronto