Job Title Educational Coordinator Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Program Assistant 2 (Gr5) Job Family Group Staff - Union Department Project Management | Department of Medical Genetics | Faculty of Medicine Compensation Range $4,576.00 - $4,808.00 CAD Monthly Job End Date Ongoing Posting End Date November 11, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. This position is part time with 0.8 FTE, equivalent to 28 hours per week. Please note that the posted salary range is not prorated to reflect this reduced FTE. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Educational Coordinator provides administrative and coordination support for academic training programs within the Department of Medical Genetics. The role supports program operations by coordinating scheduling, admissions, communications, and learner-related processes, while assisting program leadership, committees, learners, faculty, and external partners. The incumbent is responsible for maintaining program systems, documentation, and workflows, supporting evaluation and reporting activities, and ensuring the effective delivery of day-to-day academic and administrative functions.

Organizational Status

Reports to the Project Manager.



Works closely with the Education Program Leadership who provide day-to-day direction and assign tasks as required and may also receive assignments from the Director of Administration. As a key administrative support in the Department of Medical Genetics, the Educational Coordinator works closely with faculty, employees, students and internal/external visitors. Liaises with other departments in the Faculty of Medicine and with external organizations. The Department of Medical Genetics’ Administration Office is located in the Children’s & Women’s Hospital campus. This position may require the flexibility to work outside regular hours to support meetings or events when needed.

Work Performed

Program Administration & Operational Coordination

- Ensures smooth day-to-day operation of academic programs using standard operating procedures
- Anticipates, organizes, and coordinates administrative tasks across program activities
- Supports overall program functioning through structured workflow systems and tracking tools
- Collaborates with the Department's various education program administrative personnel in support of the Department of Medical Genetics' academic mission, including providing coverage and assistance as needed to ensure continuity of education program operations.
- Occasionally provides leave coverage and assistance to departmental administrative personnel as needed.

Policy, Process, and Student/Learner Support

- Provides information and guidance on institutional policies,



procedures, and program requirements
- Assists students/learners in resolving academic or administrative issues by researching systems and processes
- Acts as a primary resource for learners, applicants, and stakeholders

Communications & Inquiry Management

- Responds to complex written, verbal, and electronic inquiries from applicants, learners, faculty, and external institutions
- Provides accurate, detailed program information and guidance across multiple stakeholder groups

Committee and Governance Support

- Supports program committees (advisory, curriculum, or director-led)
- Prepares agendas, meeting materials, and documentation
- Records, edits, and distributes meeting minutes and follows up on action items

Scheduling, Timetabling, and Academic Coordination

- Coordinates academic schedules, timetables, examinations, and curriculum-related activities
- Organizes learner rotations, clinical placements, electives, and scheduling across multiple sites, departments, and programs
- Coordinates facilities, room bookings, and resources for academic activities, workshops, examinations, and training sessions

Admissions, Applications, and Selection Processes

- Coordinates application, recruitment, and selection processes for residents, fellows, and visiting learners
- Organizes application reviews, interview scheduling, and selection activities in collaboration with Program Directors and relevant stakeholders
- Coordinates applicant communications and maintains associated application records and documentation
- Liaises with internal and external stakeholders to facilitate application, recruitment, and appointme

📌 Educational Coordinator (Vancouver)
🏢 UBC
📍 Vancouver