- Greet visitors and answer incoming calls
- Direct inquiries to the right people
- Handle incoming and outgoing mail, couriers and deliveries
- Keep physical and digital files well organized
- Provide general administrative support to sales, operations and the warehouse
Accounts Payable & Receivable
- Process and code vendor invoices, using three-way matching against purchase orders and receiving records
- Compare job costs to customer billing, including freight charges and credits
- Prepare and send customer invoices; follow up on overdue accounts
- Apply customer payments, prepare deposits and process credit card transactions
- Keep accounts receivable records and reports accurate and up to date
- Reconcile inventory transfers and assist with periodic inventory counts
- Resolve billing and payment discrepancies with vendors, customers and internal teams
- Set up new accounts by completing credit applications
- Verify order paperwork, including confirmations,
shipping documents and tracking information
- Assist with month-end close, including accruals and account reconciliations
- Pull together information for audits and management reports
About you
- 3+ years of bookkeeping or administrative experience with direct AP and AR responsibility
- Solid understanding of three-way matching (PO, receipt and invoice), which is required
- Diploma or certificate in accounting, bookkeeping or office administration
- Detail-oriented and reliable, able to meet deadlines in a busy environment
- Clear, qualified communication, both written and verbal
- Comfortable with Microsoft Outlook, Word and Excel (data entry and basic formulas)
- Experience with an ERP or accounting system is a plus
- Eager to learn new tools and open to feedback