Get started on an exciting career at Element Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. Help strengthen legal operations through accurate transaction support, effective compliance management, and smarter processes.

THE CHANCE

Legal operations plays an important role in helping Element deliver timely, accurate, and consistent legal services while managing compliance and operational risk. As Legal Operations Paralegal, you will support syndication transactions, corporate entity governance, business licensing, and Uniform Commercial Code (UCC) management. You will independently manage complex matters, maintain reliable legal records, and coordinate time-sensitive activities across teams.

Beyond day-to-day legal support, you will help improve how work gets done. You will identify opportunities to simplify processes, introduce automation, strengthen controls, and improve visibility across legal operations.

Working with Legal, Technology, Operations, and other business partners, you will lead cross-functional improvements and provide subject-matter guidance that supports efficient, scalable legal service delivery.

WHAT YOU WILL OWN

- Coordinate syndication transaction documentation and closing activities, including preparing, reviewing, organizing, and tracking documents to support accurate and timely execution.
- Maintain syndication records, documentation status, and outstanding follow-up items in accordance with established procedures and transaction requirements.




- Manage corporate entity governance and compliance records, coordinate required filings, monitor good standing, and support business registrations, licences, permits, and bonds.
- Coordinate UCC filing activities, maintain accurate records, and manage tracking and documentation to support timely completion.
- Serve as a lead subject-matter resource for complex or non-routine UCC matters, independently addressing exceptions and advising Legal and business partners on risks, priorities, and next steps.
- Evaluate legal and administrative workflows to identify inefficiencies, duplication, control gaps, and opportunities for standardization or automation.
- Lead the design and implementation of improved workflows, processes, and controls, advising management on changes that strengthen compliance, service quality, and efficiency.
- Partner with cross-functional teams to develop, test, and implement legal technology solutions, templates, dashboards, reporting, and automation.
- Lead complex legal operations and technology improvement projects, establishing milestones, coordinating stakeholders, and defining measures of success.

YOU SHOULD CONSIDER THIS ROLE IF:

You bring strong legal operations experience, sound professional judgement, and the ability to independently manage complex work while identifying practical ways to improve processes.





You have five or more years of experience as a paralegal, legal operations professional, or in a comparable corporate legal support role.

You have demonstrated experience coordinating complex, deadline-driven assignments involving cross-functional business teams.

You can assess existing processes, identify improvement opportunities, and document procedures and workflows.

You bring strong analytical, organizational, problem-solving, written, and verbal communication skills.

You can manage competing priorities, exercise discretion and qualified judgement, follow established procedures, and escal…

You are proficient with Microsoft Office, including Excel, Word, PowerPoint, Teams, and SharePoint.

Preferred qualifications include a college or university degree; experience with corporate entity management, business licensing, UCC management, legal records, compliance, or financial transaction documentation; and familiarity with legal technology platforms such as DocuSign CLM or Insight, Salesforce or Service Cloud, Filevine, or SharePoint.

Experience with workflow automation, process mapping, system implementations, user acceptance testing, legal analytics, dashboards, reporting, or Power Automate is also an asset.

Additional relevant experience includes supporting fleet, asset management, mobility, banking, financial services, or other operationally complex businesses, as well as leading cross-functional initiatives and providing guidance without formal authority.

YOU SHOULD BE ABLE TO TELL US

- How you have coordinated complex legal or transaction-related documentation, managed competing deadlines, and maintained accuracy through completion.
How you managed a corporate entity,

📌 Paralegal, Legal Operations (Toronto)
🏢 CEI Fleet Collision and Safety
📍 Toronto