Personal Injury and Health Law Legal Assistant (Contract)

What if your next role offered more than just another position in a law firm? Our Client is looking for an exceptional Legal Assistant with a minimum of three years of relevant experience to join their dynamic Personal Injury and Health Law legal team. The role offers exposure to a fascinating range of complex, meaningful and highly specialized matters that extend beyond traditional personal injury work. This is an opportunity to become part of work that is both intellectually engaging and genuinely impactful, supporting lawyers on files that require compassion, discretion, attention to detail and a thoughtful approach. Based in Toronto, this 12-month maternity leave contract offers a competitive salary, a hybrid schedule with just three days in the office each week, and the chance to work alongside a collaborative team on matters that will challenge you professionally and keep you engaged. The position is available for an immediate start, with the possibility of an extension depending on future circumstances. If you're a proactive, resourceful Legal Assistant looking for something a little different, where the work is interesting, the team is supportive and no two days are quite the same, we'd love to hear from you.

Salary: Up to $70K (Based on Experience)

Key Responsibilities

- Serving as a first point of contact for prospective and existing clients, including gathering information and assisting with client intake processes
- Answering the phone, scheduling calls, meetings, and appointments
- Communicating with clients, experts,



service providers, and the courts
- Opening and closing files and conducting conflict searches
- Maintaining lawyers' calendars and an effective bring forward (BF) system
- Monitoring active files and ensuring compliance with applicable deadlines, court requirements, CMPA requirements, and practice-specific processes
- Preparing accounts, processing payments and deposits, reviewing accounts, and assisting with billing-related matters and collections
- Organizing and submitting expense reports
- Drafting correspondence, memoranda, and other documents from dictation, precedent materials, or lawyer instructions
- Compiling, serving, and filing motion records and other court documents
- Setting up teleconferences, mediations, case conferences, settlement conferences, discoveries, and other meetings
- Conducting internet and background research to support files and ongoing matters
- Assisting with the preparation and organization of briefs, summaries, and other litigation materials, both independently and in collaboration with law clerks
- Maintaining electronic and physical files, including scanning and uploading documents to the firm's document management system (iManage)




- Providing proactive file support by identifying action items, tracking next steps, and escalating matters requiring lawyer review
- Collaborating closely with lawyers, law clerks, clients, experts, and third-party service providers to advance files efficiently
- Other duties related to the administration of the practice

Qualifications

- 3-5+ years of experience as a Legal Assistant, preferably in litigation.
- Experience supporting complex Personal Injury, Health Law or other specialized litigation practices is an asset.
- Strong knowledge of the Rules of Civil Procedure, including service requirements and litigation deadlines.
- Excellent organizational, time management and file management skills, with the ability to manage competing priorities and proactively advance matters.
- Demonstrated initiative and leadership, including coordinating workflows and providing guidance and support to other legal team members.
- Strong analytical, research, problem-solving and communication skills.
- Exceptional attention to detail, sound judgment and commitment to high-quality work.
- Excellent client service skills, with the ability to communicate professionally and empathetically.
- Ability to work independently and collaboratively in a fast-paced legal environment.
- Experience managing files from intake through resolution is an asset.
- Proficiency with legal technology, including ACL, Case Center, JSO, RelativityOne, iManage and OneDrive, is an asset.

Tagged as: Lerner Lawyers

📌 Personal Injury and Health Law Legal Assistant (Toronto)
🏢 Cartel
📍 Toronto