Support the Trottier Space Institute Director through bilingual administration, meeting coordination, records management, and full time work in Montreal.

McGill University seeks a Secretary for its Faculty of Science Department of Physics. The incumbent supports the Director and Institute members by coordinating office administration, events, fellowships, communications, and daily operations. The position serves faculty, students, visitors, and external stakeholders while maintaining accurate documentation and information.

Key Responsibilities:

- Welcome visitors and direct callers to appropriate Institute members
- Maintain directories, office assignments, keys, websites, and nameplates
- Schedule faculty, seminar, fellowship, and Board meetings
- Arrange rooms, catering, registrations,



travel, and event promotion
- Prepare, record, and distribute meeting minutes and documents

Requirements:

- DEP in Office Systems with three years related experience
- DEP in Secretarial Studies
- Bilingual English and French communication skills
- Experience coordinating meetings, calendars, records, websites, and transactions
- Proficiency with Microsoft 365 applications, including Word and Excel

Bring bilingual communication, organization, and administrative coordination skills to support McGill’s Trottier Space Institute community.

📌 Trottier Space Institute Secretary (Montreal)
🏢 McGill University
📍 Montreal