EMPLOYMENT PROSPECT (full-time, regular position) AVAILABLE AT FACULTY OF AGRICULTURAL AND ENVIRONMENTAL SCIENCES, located at Macdonald Campus, in Ste-Anne-de-Bellevue.

Position Summary

Reporting to the Associate Dean, Graduate and Postdoctoral Studies, this role provides service and support for the overall activities of a Faculty graduate and postdoctoral studies office. Communicate with applicants, graduate students, unit Graduate Program Directors, departmental academic advisers, and administrators through various means such as in-person interactions, e-mail, phone, and virtual communication. Maintain a connection with the central Graduate & Postdoctoral Studies Office and Enrolment Services when necessary. Providing detailed information and explanations, as well as ensuring compliance with policies and academic regulations, are a key aspect of the role. Resolve issues related to admissions applications and coordinate the production and distribution of documents.

Major Duties and Responsibilities

Process graduate admissions applications, including monitoring applicant information in the online application system, calculating CGPA,



identifying applications eligible for advance credits or exemptions, and verifying the completeness of applications and forwarding eligible files to Graduate Program Directors for review and admissions decisions. Assist in verifying and updating relevant sections in the e-Calendar. Provide administrative support for Ph.
D. oral comprehensive exams, such as scheduling and room bookings. Coordinate the submission of grades, follow up on course failures by identifying contributing factors, supports available, and ongoing monitoring as required. Verify graduating students’ records and ensure the accuracy of lists of graduating students. Participate in Convocation activities. Serve as a resource person for graduate students, addressing their concerns and issues from registration to graduation. Assist with the orientation and welcoming of new students. Send reminders to supervisors and graduate students to complete the Annual Progress Reports, monitor submission rate, and report discrepancies to supervisors. Assist students, graduate research trainees, and

📌 Student Affairs Coordinator (Ste-Anne-de-Bellevue)
🏢 McGill University
📍 Ste-Anne-de-Bellevue