At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-03541 Time Type: Full time Employee Group: Staff Job Category: Accounting Employment Type: Permanent Department: Faculty of Arts - School of Social, Political and Historical Research - Administration Hiring Range: $67,688.63 - $84,610.79 Posting Information: This posting is for an existing vacancy. The internal posting deadline for this position is November 12, 2026, at 11:59PM.

Job Description

Primary Purpose The Administrative Manager, Finance and Operations, is responsible for managing and coordinating the operational administrative functions of the School and finance-related support with particular focus in the areas of operating, trust and endowment. Working closely with the Administrative Officer and the Director, the incumbent provides leadership and administrative oversight for space planning, safety coordination and finance-related support. The role ensures operational excellence and compliance with University policies, contributing to the efficient and effective functioning of the School.

Key Accountabilities

Operational Administrative Support

- Acts as the primary support for the Director and Administrative Officer (AO) on day-to-day operational activities.
- Oversee general office administration and ensures departmental procedures align with university standards.




- Develops, implements, and maintains administrative systems and procedures for effective service delivery.
- Supports the submission of work orders and monitors completion and financial tracking of services

Financial Planning and Management

- Assists the AO and other key stakeholders to develop budget priorities, strategies and process improvements.
- Ensures funds are available to support the School’s operations and oversee monthly, casual payroll, expense and travel claims.
- Monitors appropriate use of School accounts for accuracy and consistency with UW policies.
- Completes purchase requisitions or uses the P-card as required for faculty, staff and School purchases.
- Provides advice and reviews all School expenses; operation, faculty professional expense; endowment, research expenses and casual payroll prior to Director’s authorization.
- Reconciles department expenditure, including all School’s P-cards, monthly.
- Monitors and tracks academic-related spending, including conference funding, and professional development.
- Supports budget planning for academic initiatives and provides input to the Administrative Officer.
- Participates with AO, Executive Officer and Faculty Financial Officer in developing best practices in budget management.

Space and Facilities Management

- Coordinates space planning, renovations,



and allocation in consultation with the AO and Dean’s Operations Manager.
- Maintains departmental space inventory and liaises with Plant Operations and Space Planning.
- Manages School resources and facilities (space, equipment and furnishing purchases and maintenance).
- Serves as Health and Safety Coordinator and Fire Warden: liaise and provide reporting to the Faculty Health and Safety Coordinator and Safety Office as required; participate in annual Joint Health and Safety Inspections process; ensure completion of Health and Safety training by department employees; recruit Fire Wardens within the School; conduct reporting on risks and incidents to the Faculty Health and Safety Coordinator and Safety Office; ensure lab supervisors conduct monthly inspections (if applicable); ensure all necessary safety documentation for travel abroad, field schools, etc., and completed and communicated.

Human Resources Management

- In consultation with the Administrative Officer, implements recruitment, evaluation, promotion, training, professional development, and retention of direct report(s).
- Conducts Annual Staff Performance Review(s).
- Maintains personnel files, work schedules, and vacation records for direct reporting staff in accordance with UW policies.
- Monitors workflow and volume
- Ensures continuity of operations by coordinating coverage of staff responsibilities during absences.
- Establishes and maintains effective processes for recruitment, evaluation and compensation of temporary employees, co-op, casual employees, visitors, and graduate students.
- Supports staffing requirements, including casual hires and co-op pla

📌 Administrative Manager, Finance and Operations (London)
🏢 University of Waterloo
📍 London