- Pay or shift range: $60,000 CAD to $75,000 CAD. We are dedicated to pay transparency and equity, offering competitive salaries based on experience, skills, and qualifications, and ensuring fair compensation.

Description

OVERVIEW:

Reporting to the Director, Finance, The Payroll Specialist is responsible for the accurate, timely and confidential administration of full-cycle biweekly payroll for salaried and hourly employees in Ontario and Quebec. Reporting to the Finance Director, the role maintains payroll records, resolves employee inquiries, completes reconciliations and supports statutory reporting and year-end processing. Practical experience independently processing Canadian payroll using ADP, Ceridian Dayforce, or Workday is essential.

MAIN DUTIES:

Payroll processing and controls

- Prepare and process biweekly payroll in either ADP, Ceridian Dayforce, or Workday, including new hires, rehires, transfers, pay changes, leave of absences, terminations and final payments, based on approved documentation and company process adherence.
- Review weekly timesheets and exceptions; follow up with Managers on missing hours, overtime, statutory holiday pay and approvals before payroll deadlines.
- Calculate and verify regular and overtime earnings, commissions, safety bonuses, shift premiums, vacation pay, taxable benefits, deductions and garnishments.
- Run preliminary payroll, reconcile results to approved inputs and prior periods, investigate unusual movements, and submit the payroll summary and funding requirements to the Finance Director or designated approver before release.
- Maintain payroll calendars, processing checklists and supporting records; elevate errors, late changes and potential compliance issues promptly.



Process approved corrections and off-cycle payments as required.

Reconciliations and reporting

- Complete post-payroll reconciliations, retain reports and prepare payroll journal entries and supporting schedules for Finance.
- Prepare, reconcile and coordinate statutory remittances and reporting, including CRA, Revenu Québec, EHT, WSIB and CNESST, as applicable; verify amounts and payment confirmations, including remittances handled by ADP, Ceridian Dayforce, or Workday.
- Reconcile benefit premiums, retirement plan contributions, garnishments and other deductions; coordinate approved payment requests with Accounts Payable and Treasury.
- Maintain vacation and other leave balances, resolve discrepancies, and support month-end and year-end payroll accruals and balance sheet

Employee service and year end

- Monitor the payroll inbox and respond accurately and professionally to employee and Manager inquiries about pay, deductions, perks and leave balances.
- Work with HR and Managers to maintain accurate employee records, pay rates, benefit changes and leave information; provide support for ADP, Ceridian Dayforce, or Workday self-service and time-entry functions.
- Prepare and reconcile year-end payroll reporting, including T4 and RL-1 slips and related summaries, and arrange required filings and corrections within applicable deadlines.




- Prepare Records of Employment and support payroll audits and authorized requests from government agencies, auditors and other third parties.

Systems and continuous improvement

- Maintain accurate payroll data and support ADP, Ceridian Dayforce, or Workday configuration reviews, testing, reporting and troubleshooting, working with ADP, Ceridian Dayforce, or Workday support and internal stakeholders.
- Document procedures, strengthen payroll controls, identify recurring errors and recommend practical improvements that reduce manual work and improve accuracy.
- Support payroll system changes, data validation, parallel testing and implementation activities as required.
- Protect confidential employee information, follow access and approval controls, support payroll coverage, and perform other duties reasonably related to the role.

EDUCATION AND EXPERIENCE REQUIRED:

- At least two (2) years of hands-on experience independently processing full-cycle Canadian payroll.
- Demonstrated experience using ADP, Ceridian Dayforce, or Workday to process Canadian payroll is mandatory, including payroll input, validation, reconciliations, corrections and reporting.
- Practical knowledge of Ontario and Quebec payroll requirements, including statutory deductions, overtime, statutory holidays, vacation pay, taxable benefits and year-end reporting.
- Post-secondary education in accounting, business administration or a related discipline, or an equivalent combination of relevant education and payroll experience.
- Intermediate to advanced Excel skills, including lookups, SUMIFS, pivot tables and reconciliation of large data sets.
- Strong atte

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