Job Opportunity: AdministrativeProfessional- Permanent – Grande Prairie

Please be advised that a permanentAdministrativeProfessionalposition is available with an initial work assignment in Grande Prairie within the Labour Relations department.

Summary of Duties

The duties assignedtothis position are of moderatetohigh complexity, routine in nature and varies accordingtothe details of tasks performed. Specific tasks typically are relatedtothe various sections within the Union. The work requires original thought in deciding courses of action as well as skill in performance. Good judgment in making decisionsin accordance withestablished AUPE policies and procedures is required. Employees are expectedtomaintaina high degree of confidentiality.

Qualifications

Education

- Grade 12 Diploma.
- Completion of an office administration equivalent program with diploma would be an asset.
- Knowledge of common office procedures.
- Advanced computer skills (Macintosh preferred) and Microsoft software.

Experience

- Previous: Three (3) years' experience in a secretarial environment performing secretarial duties.
- On the Job: Nine (9) months on the jobtobecome familiar with the office equipment, procedures, computer system, related programs/software, and AUPE policies and procedures.

Key Activities

- Administration
- Interacts with members in person and on the phone providing necessary information andassistanceas required.
- May berequiredtoregister members for courses and/or conferences and maintains registration logs for such courses and conferences.
- Process RTP's asrequired.
- Receive and process invoices from skilled,legaland administrativeorganizations.
- Maintain schedules and book meeting rooms,



equipment, meals, accommodations, etc.
- May berequiredtodeal with vendors when ordering job related services.
- Create and/ormaintain, update, perform searches, retrieve information and generate reports from various databases as necessary.
- May berequiredtoorganize and prepare Hearing, Committee, and/or Negotiations Binders.
- May berequiredtoprepare packages for the purpose of ratification votes, annual general meetings, etc.
- Provide telephone reception.
- Processes both incoming and outgoing mail.
- Photocopies asrequired.
- Faxes asrequired.
- May berequiredtomaintain filing systems (electronic and/or in hard copy), updatestoprocedure manuals, members directories, etc.
- Ordering of supplies and efficient running of the assigned area.
- May berequiredtokeep and maintain a petty cash fund.
- May berequiredtomaintain the AUPE library (Headquarters or Regional) updating various periodicals and materials while monitoring the utilization of resources by staff.

- Secretarial

- Provide secretarial support services in alabour relationssettingtoMembership Services Officers and/or Union Representatives.
- Typing of correspondence, letters/applications for referraltoarbitration or the Labour Board, policy grievances, news releases, minutes, reports, summaries, bargaining proposals,



educational courses and other documents relatedtolabour relations matters.
- Maybe requiredtoedit, format and proofread documents in preparation for signatures and printing.
- May berequiredtocreate, format and edit materials such as posters, notices, forms, presentations, tables, etc.
- May berequiredtotake minutes.
- May berequiredtocompose general correspondence.
- Initiate member time off forms, expense claims and a variety of other internal forms.
- Enter information in the Grievance/Arbitration Database and perform other support services as assigned.
- Provide information on union policies and activities, in the absence of other labour relations staff.
- May berequiredtoprovide trainingtonew or temporary secretarial staff.

- Other Skills/Abilities

- Abilitytowork against specific deadlines and be abletowork well under pressure.
- Abilitytoindependently organize and accurately complete multiple tasks byestablishingpriorities.
- The incumbent mustpossessa pleasant manner and strong interpersonal skills, as on occasion may be requiredtowork with members or other staff in stressful situations.
- Abilitytomaintaineffective working relationship with the membership, the public and other employees.
- Abilitytowork cohesively in a team environment is essential.
- The above statements reflect the general details considered necessarytodescribe theprinciplefunctions of the job and shall not be construed as a detailed description.

The salary and benefits are as per the Collective Agreement between AUPE and AULReP.

About AUPE

AUPE is the largest public sector union in Alberta andrepresentsappr

📌 26-37: Administrative Professional (Grande Prairie)
🏢 AUPE
📍 Grande Prairie