JOB SUMMARY To provide bookkeeping services to the Weaselhead/Glenmore Park Preservation Society

REPORTING TO: Executive Director

RESPONSIBILITIES

1. Regularly and accurately records monthly transactions using accepted industry standard accounting software (Note: the Society is currently using a spreadsheet-based accounting system and the bookkeeper will aid in the conversion to a current software solution)
2. Appropriately codes all records and records transactions in the general ledger
3. Monitors bank accounts, PayPal and other payment vehicles to ensure all receipts are recorded
4. and tracks accounts receivable from third parties for Education Programs that the society provides
5. Highlights overdue receivable to the Education Coordinator for follow-up
6. Processes accounts payable on all approved expenses
7. Prepares Interac Transfers or EFTs for all Contractor invoices and expenses for approval and payment by the Executive Director and designated board approvers
8. Prepares monthly bank reconciliations on all bank accounts
9. Using the deferral method of accounting, tracks and records all grant funding (Note: the Society is currently using the cash method but is strongly considering moving to the deferral accounting method)
10. Digitally files and maintains all accounting records in an organized and accessible fashion
11.



Prepares financial statements (i.e. monthly financial statements, yearly financial statements)
12. Works with the Executive Director, Treasurer and the external auditor to prepare year-end financial statements
13. Makes year-end adjusting entries
14. Prepares various financial reporting forms (i.e. GST66 Rebate, T1044, Gaming Forms, etc.)
15. Accurately tracks work completed
16. Communicates with Executive Director and Treasurer both verbally and in written format
17. Other duties as required

SKILLS

- Ability to prioritize and multitask
- Strong attention to detail
- Strong in organization and written/verbal communication

QUALIFICATIONS

- Minimum of one year experience in the not-for-profit sector
- Minimum of 2 years bookkeeping/accounting experience

HOURS OF WORK

- 8-12 hours / month

NATURE OF WORKING RELATIONSHIP
- The bookkeeper role will be an independent contractor position
- The work will be conducted remotely, with occasional meetings with the Executive Director and the Treasurer
- It is expected the contract would be extended on an annual basis

HOW TO APPLY

Please send your resume and cover letter in pdf format to the Executive Director, Maureen Luchsinger (email: [email protected])

📌 Bookkeeper (Canada)
🏢 Weaselhead/Glenmore Park Preservation Society
📍 Canada