The Opportunity

Join the award-winning RGO team—recognized as a Best Workplace in Alberta and one of Canada’s Best Managed Companies—by stepping into the role of Commercial Project Coordinator with our Window Coverings team.

In this position, you’ll play a key role in supporting commercial window covering projects through ensuring the project operational process is both efficient and effective at all stages, including site measuring, logistics, installation scheduling, and warehousing.

The Project

Coordinator is the first point of contact for commercial customers and is responsible for producing custom shop drawings, ordering products, managing the operational process of the project, and resolving any deficiencies for commercial customers.

What You Will Do

Tender & Quotation Coordination

- Manage tender opportunities by tracking deadlines, addendums, and submission requirements to ensure all bids are completed and submitted on time.
- Review project plans and specifications, organize project documentation, and maintain tender files within SharePoint.
- Perform quantity take-offs from architectural drawings, including identifying window counts, sizes, and configurations for project estimates.
- Assist sales representatives in preparing supplier pricing requests, quotations, and tender documentation.
- Coordinate tender-related paperwork and support the overall bid preparation process.

Shop Drawings & Project Documentation
- Collaborate with sales representatives to gather samples and supporting information required for shop drawing submissions.
- Coordinate the preparation, review, revision, and submission of shop drawings, working closely with technical and project stakeholders.
- Track drawing approvals and ensure revisions are incorporated accurately and efficiently.
- Follow up with customers and project teams to obtain timely approvals and maintain project schedules.

Project Administration & Contract Support
- Convert awarded quotations into project orders and initiate project coordination activities.
- Set up and maintain project files, contracts,



specifications, and documentation to support efficient project execution.
- Coordinate product orders with suppliers, review acknowledgements, and monitor order progress.
- Assemble installation packages and support project scheduling, including project measures and installation coordination.
- Proactively follow up with customers, suppliers, installers, and internal stakeholders to obtain information and keep projects moving forward.
- Prepare closeout documentation, including Operations & Maintenance manuals, warranty information, certificates, and required project documentation.
- Process project invoicing and ensure all required supporting documents are submitted.

What You Will Bring

- Post-secondary education in Architectural Technology, Engineering Technology (CET), Construction Management, or a related field, or an equivalent combination of education and experience.
- 3+ years of project coordination, construction administration, estimating, or related experience.
- Ability to read and interpret architectural drawings, specifications, and construction documents; experience with site measurements is an asset.
- Familiarity with Alberta construction practices and building codes; knowledge of window covering products is an asset.
- Proficiency with Microsoft 365 applications, AutoCAD, and the ability to learn new and proprietary software programs.
- Exceptional organizational skills with the ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
- Solid customer service, communication, and interpersonal skills with the ability to build effective working relationships with clients, suppliers, contractors, and internal teams.




- Proactive problem-solving abilities, sound judgment, and a detail-oriented approach to work.
- Self-motivated, resourceful, and accountable, with the ability to work independently and as part of a team.
- Valid Alberta Driver's Licence and access to a reliable vehicle. Mileage allowance is provided for business travel.

About RGO RGO has been shaping inspiring workspaces across Western Canada since 1966. With deep Alberta roots and over 200 team members in Calgary, Edmonton, and Canmore, we help organizations thrive through innovative furniture, technology, and design solutions. As Alberta’s exclusive Steelcase dealer and a partner to 200+ vendors, we continue to lead the way in workplace innovation.

Our mission is to turn every place into a space for inspiration and success. Guided by our vision—to unleash the full potential of spaces—we live our values every day: Pursuit of Excellence, Powerful Collaboration, Positive Drive, and Prioritize Care.

Perks & Benefits

- Flexible work environment
- Comprehensive benefits including RRSP matching
- Performance based awards
- Career growth opportunities
- Employee recognition program
- Education reimbursement
- Fitness Subsidy
- Free parking

To apply, please submit your application to [email protected] or through Indeed Apply. We appreciate the interest of all applicants and candidates for consideration will be contacted. Any offer of employment will be conditional upon the successful completion of background checks, reference checks, and pre-employment health assessments, where applicable.

Benefits

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Application question(s):
- What is your salary expectation?

Experience:
- Project Coordination: 3 years (preferred)
- Window Coverings: 1 year (preferred)

Licence/Certification:
- Class 5 Licence (required)

Work Location: In person

📌 Commercial Project Coordinator | Window Coverings (Edmonton)
🏢 RGO
📍 Edmonton