GENERAL DESCRIPTION The Compounding Clerk keeps the compounding area's paperwork, records and material flow accurate so the Compounding Supervisor can focus on running production. The clerk and verifies batch documentation, closes all jobs in the ERP system, tracks raw material inventory, verifies inventory discrepancies from in process jobs, enters production data, and coordinates with warehouse, quality and scheduling. The role is part office, part floor: about half the time is spent at a desk and half in the compounding area.

DUTIES AND RESPONSIBILITIES

Inventory and materials

- Track raw material usage and on-hand quantities in the inventory or ERP system.
- Run cycle counts and reconcile differences between system and physical counts with the supervisor.
- Verify that inventory consumption is accurately reflected in Deacom, maintaining strict adherence to lot tracking and manufacturing rules Supervisor and team support
- Maintain training records, attendance and timekeeping entries for compounding staff.
- Draft memos, deviation or nonconformance forms and other correspondence for supervisor review.
- Act as a point of contact for Quality, Warehouse, Maintenance and Scheduling when the supervisor is unavailable.
- Keep track and monitor consumable department supplies, complete order requests through the compounding manager.
- May act as a verifier for material weights and manufacturing processes on an as needed basis.
- Perform other related duties as assigned.

Production support and data entry
- Enter production quantities, yields, scrap and downtime into the production system each shift.
- Review inventory De issue screen promptly and identify, rectify discrepancies in a timely fashion.
- Help the supervisor maintain the compounding schedule and communicate changes to operators.
- Label, stage and track materials and finished batches as directed.

Safety, compliance and acknowledgment
- The Compounding Clerk follows all company safety rules, SOPs and quality requirements, and reports hazards, spills,



near misses and documentation errors to the Compounding Supervisor right away. Accurate, honest recordkeeping is a core requirement of this role.
- This description lists the main duties of the position and is not exhaustive. Duties may change based on business needs. Physical demands and work environment
- Sit at a computer for extended periods and stand or walk on the production floor for the rest of the shift.
- Lift and carry up to 50 lb occasionally (bags, drums or cartons of material).
- Bend, reach and climb steps to read labels and check stock.
- Work around production equipment with moderate to loud noise, dust, odors and temperature changes.
- Wear required PPE in the compounding area, such as safety glasses, gloves, steel-toe shoes, hearing protection and, where needed, a respirator.
- Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

QUALIFICATION REQUIREMENTS

Required

- High school diploma or GED.
- 1–2 years of clerical, inventory or data-entry experience, preferably in manufacturing or production.
- Solid attention to detail and accuracy with numbers, weights and units of measure.
- Working knowledge of Microsoft Excel, Word and Outlook.
- Ability to read and follow written formulas, SOPs and safety data sheets (SDS).
- Clear written and verbal communication with operators, supervisors and other departments.

Preferred
- Experience with ERP or inventory systems (for example SAP, Oracle or similar).
- Familiarity with GMP, ISO or other documentation and quality standards.
- Experience with batch records, lot tracking or cycle counting.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Accommodations are available upon request throughout the recruitment and selection process. Please contact Human Resources to request an accommodation.

Pay: From $18.00 per hour

Benefits

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Compounding Clerk (Barrie)
🏢 HK Kolmar Canada
📍 Barrie