Arthur Electric Inc. is seeking an organized and proactive On-Site Field Coordinator to support the day-to-day administrative and coordination requirements of our construction projects . This position will report to the Senior Project Coordinator and Senior Project Manager, both of whom work remotely from the project site.

The Field

Coordinator will serve as a key connection between the remote Project Management team and on-site personnel, ensuring effective communication, accurate reporting, and timely coordination of project activities. Working closely with site leadership, supervisors, suppliers, and other project stakeholders, the Field Coordinator will assist with material coordination, document control, site meetings, health and safety administration, and general project activities. The position requires a consistent daily presence on-site and the ability to work independently while maintaining regular communication with the Project Management team. The primary objective of this role is to provide practical, reliable support to both the remote management team and site leadership, reduce administrative demands on supervisory staff, and contribute to the efficient execution of project activities.

The contract is set to be one year with possibility of extension based on project requirements and site operations.

Key Responsibilities

1. Field Coordination and Administrative Support

- Provide daily administrative and coordination support to the Senior Project Coordinator, Senior Project Manager, and site leadership.
- Serve as an on-site point of contact for the remote Project Management team, communicating relevant project information and providing timely updates.
- Assist with coordinating day-to-day site activities, including deliveries, material movement, equipment requirements, and work area access.
- Act as a point of contact between site leadership, project management, suppliers, and other trades for routine coordination matters.
- Assist with maintaining daily site records, progress updates, manpower reports, and other project documentation.
- Track outstanding site-related items and follow up with the appropriate individuals to support timely resolution.
- Assist site leadership with identifying upcoming material, equipment, and logistical requirements.
- Escalate issues requiring management decisions or technical direction to the appropriate personnel.

2. Material Management and Delivery Coordination

- Coordinate and monitor incoming material and equipment deliveries.
- Reference approved shop drawings, material schedules, purchase orders, and packing slips against materials received on-site.
- Assist with verifying material quantities, specifications, and completeness of deliveries.
- Identify and communicate discrepancies, shortages, damaged materials, or incorrect deliveries to the appropriate project personnel.
- Maintain material delivery logs and assist with tracking outstanding orders and backordered items.
- Coordinate with the warehouse, suppliers, and procurement team regarding delivery schedules and material availability.
- Assist site leadership with material organization, storage locations, and distribution planning.
- Provide regular material status updates to the Senior Project Coordinator and Senior Project Manager.

3. Document Control and Project Records





- Assist with maintaining organized and current project documentation, including drawings, specifications, shop drawings, RFIs, site instructions, and change documentation.
- Support the distribution of updated drawings and documentation to site leadership.
- Help ensure that field personnel have access to the latest approved documentation.
- Maintain registers and logs for RFIs, shop drawings, deficiencies, deliveries, and other project-related items.
- Assist with collecting and organizing field documentation required for progress reporting, closeout, and turnover.
- Support the collection of as-built information from site supervisors and field personnel.
- Assist with documenting potential changes, site conditions, and other matters requiring review by Project Management.
- Ensure relevant site documentation is uploaded and made accessible to the remote Project Management team.

4. Site Meetings and Communication

- Attend site coordination meetings, trade meetings, safety meetings, and other project meetings as required.
- Represent the Project Management team at routine site meetings when requested, within the authority delegated to the position.
- Record meeting minutes, action items, and assigned responsibilities when requested.
- Communicate relevant meeting discussions, decisions, and outstanding issues to the Senior Project Coordinator and Senior Project Manager.
- Distribute relevant meeting information to site leadership and other project stakeholders.
- Follow up on outstanding action items and provide status updates.
- Assist with communicating schedule changes, site access requirements, delivery restrictions, and other relevant project information.
- Support coordination between Arthur Electric, the General Contractor, other subcontractors, and suppliers.

5. Health and Safety Support

- Assist site leadership and the Health and Safety department with administrative requirements related to the company's health and safety program.
- Support the collection, organization, and maintenance of safety documentation, including orientations, toolbox talks, inspections, training records, and safe work procedures.
- Assist with coordinating site orientations and maintaining required worker documentation.
- Participate in site safety meetings and inspections as requested.
- Help track outstanding safety-related action items and communicate them to the appropriate personnel.
- Assist with maintaining records associated with equipment inspections, certifications, and other compliance requirements.
- Report observed hazards, unsafe conditions, and safety concerns to site leadership and the appropriate management personnel.

The Field Coordinator provides administrative and coordination support for health and safety activities. Responsibility for supervising work, enforcing safety requirements, and directing corrective actions remains with designated site supervisors and management. 6. Project Progress and Schedule Support

- Assist site leadership with tracking project milestones, work progress,



and upcoming activities.
- Collect and communicate field information to support project progress reports and schedule updates prepared by the remote Project Management team.
- Assist with tracking deficiencies, incomplete work, and outstanding coordination items.
- Identify and communicate potential delays associated with material availability, access restrictions, or coordination issues.
- Support the preparation of progress photographs, site observations, and other field records.
- Assist with coordinating inspections, testing activities, and project turnover requirements.
- Provide regular updates to the Senior Project Coordinator and Senior Project Manager regarding site progress, outstanding issues, and upcoming requirements.

Qualifications and Experience

- Previous experience in construction administration, field coordination, project coordination, or a similar role is preferred.
- Experience within the electrical construction industry is considered an asset.
- Familiarity with construction drawings, shop drawings, material schedules, and project documentation.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced construction workplace.
- Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
- Experience with SharePoint and construction project management software is an asset.
- Ability to work independently with limited direct supervision while maintaining effective communication with remote management.
- Strong interpersonal skills and the ability to work collaboratively with site leadership, field personnel, suppliers, and subcontractors.
- A valid driver's license may be required depending on project location.

Working Conditions

- This is a full-time, site-based position requiring daily attendance at the assigned construction project.
- The Senior Project Coordinator and Senior Project Manager will provide direction and oversight remotely.
- Work will involve a combination of site office administration and regular movement throughout an active construction site.
- The successful candidate must comply with all applicable site safety requirements and use the required personal protective equipment.
- Working hours will generally align with project site operations, with flexibility required to accommodate project demands.

Key Expectations Success in this role will be measured by the individual's ability to:

- Maintain effective communication between the remote Project Management team and site leadership.
- Provide reliable and consistent daily administrative and coordination support.
- Maintain accurate, organized, and up-to-date project records.
- Improve visibility of material deliveries, shortages, and outstanding coordination items.
- Ensure meeting action items and administrative requirements are followed through.
- Identify and communicate issues promptly to the appropriate personnel.
- Reduce the administrative workload placed on site leadership and the remote Project Management team.
- Contribute to improved coordination, communication, and overall project efficiency.

Pay: $60,000.00 per year

Experience

- Project coordination: 2 years (required)

Location:
- Dartmouth, NS (preferred)

Work Location: In person

📌 Construction Field Coordinator (Dartmouth)
🏢 Arthur Electric
📍 Dartmouth