Job Overview The Document Controller – Health & Safety is responsible for maintaining, organizing, tracking, and controlling all health and safety documentation to support regulatory compliance, company policies and workplace safety initiatives. The role ensures that employee safety records, training certificates, site-specific safety documentation, inspection reports, incident records, and other required documents are accurate, up to date and are properly filed.

Responsibilities

- Maintain an organize electronic and physical filing system for all health and safety documentation.

- Maintain employee health and safety training records, certificates, licences, and competency documentation.

- Collect and maintain site-specific health and safety documentation

- Maintain records of workplace inspections, incident reports, near-miss reports, and corrective action documentation.

- Assist in preparing documentation for health and safety audits and inspections.

- Maintain records of job hazard assessments, protected work procedures, inspection reports, toolbox talks, and other applicable site safety documents.

- Coordinate with Project Managers and Site Supervisors to obtain missing or incomplete documentation.

- Support the preparation and submission of health and safety documentation requested by general contractors, clients, and project teams.

- Assist with maintaining documentation for contractor prequalification and compliance platforms, where applicable.

- Maintain accurate records of employee orientations, safety meetings, toolbox talks, and other training activities.

- Prepare, update,



distribute, and archive health and safety forms, procedures, policies, and manuals.

- Maintain document registers, revision histories, approval records, and document distribution logs.

- Track document expiry dates, outstanding submissions, and renewal requirements.

Qualifications and Skills

- High school diploma; college diploma in occupational health and safety, administration, records management or a related field is an asset.

- Experience in construction administration, document control or health and safety coordination.

- Familiarity with construction terminology, site documentation, and subcontractor requirements.

Health and safety knowledge

- Ontario OHSA and applicable regulations, particularly O. Reg. 213/91, Construction Projects.

- Worker training records, competency requirements and site orientation records.

- Hazard assessments, safe work procedures, inspection reports, and corrective-action tracking.

- Incident, near-miss and investigation documentation.

- Familiarity with MOL/MLITSD inspection records, orders, and compliance documentation.

- Familiarity with ISO Audits and COR Audits

Document-control skills

- Microsoft Word, Excel, Outlook, SharePoint or equivalent document-management systems.

- Version control, document numbering, revision history and approval tracking.

- Maintaining registers, expiry dates, distribution lists and audit trails.

- Managing confidential records and ensuring records are retained according to applicable

Pay: $60,000.00-$75,000.00 per year

Work Location: In person

📌 Document Controller – Health & Safety (Brampton)
🏢 Premform
📍 Brampton