Payroll Manager (Montreal, QC) Position Title: Payroll Manager The Payroll Manager is responsible for the leadership, administration, accuracy, and compliance of all payroll operations across Canada. This role oversees the day-to-day payroll function while playing a critical role in business acquisitions, payroll integrations, system implementations, process improvements, and compliance initiatives.
The successful candidate will ensure accurate and timely payroll processing for a growing and evolving organization while partnering closely with Human Resources, Finance, Benefits, and external vendors. This position requires strong payroll expertise, project management capabilities, and experience integrating newly acquired businesses into existing payroll and HR processes.
Payroll Operations Lead the end-to-end payroll process for all Canadian employees, ensuring accuracy, timeliness, and compliance.
Manage bi-weekly, semi-monthly, and special payroll cycles as required.
Oversee payroll changes including new hires, terminations, promotions, transfers, bonuses, commissions, and other employee transactions.
Review payroll reconciliations, remittances, year-end activities, and payroll reporting.
Ensure compliance with federal and provincial legislationManage payroll audits and support internal and external audit requirements.
Maintain payroll records and ensure confidentiality of employee information.
Acquisition and Integration Management Lead payroll due diligence activities during acquisitions.
Assess payroll risks, practices, policies, and systems of acquired organizations.
Develop and execute payroll integration plans aligned with acquisition timelines.




Coordinate employee data migration, payroll system conversions, and process standardization.
Partner with HR, Finance, IT, and business leaders to ensure seamless integration of acquired employees into payroll and benefit programs.
Identify and resolve payroll-related integration challenges while ensuring a positive employee experience.
Maintain compliance with CRA, Revenu Québec, employment standards, pension, and statutory requirements.
Monitor legislative changes and implement required payroll process updates.
Ensure accurate remittance of taxes, deductions, garnishments, perks, and retirement contributions.
Develop, document, and maintain payroll policies, procedures, and internal controls.
Systems and Continuous Improvement Act as the payroll subject matter expert for payroll systems and related technologies.
Lead payroll system enhancements, upgrades, testing, and implementations.
Develop payroll metrics, dashboards, and management reporting.
Support HRIS and payroll system integrations related to organizational growth and acquisitions.
Manage and develop payroll team members.
Establish service level expectations and drive a culture of accountability and continuous improvement.
Provide coaching, performance management, and professional development opportunities.




Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, or related field.
Payroll Compliance Practitioner (PCP) designation required.
Certified Payroll Manager (CPM) designation considered an asset.7+ years of progressive payroll experience, including leadership responsibilities.
Experience managing Canadian payroll in a multi-province environment and unionized enviromentsDemonstrated experience supporting mergers, acquisitions, and payroll integrations.
Experience with HRIS and payroll systems implementations and data conversions.
Technical Knowledge Strong knowledge of Canadian payroll legislation.
Experience with payroll systems such as DayforceAdvanced Excel and reporting capabilities.
Knowledge of HRIS integrations and data management best practices.
Strategic thinking and business acumenProject and change managementStrong analytical and problem-solving skillsAttention to detail and accuracyStakeholder management and influencing skillsExcellent communication skills in English and FrenchAbility to manage multiple priorities and deadlinesContinuous improvement mindsetSuccess Measures Payroll accuracy levels exceeding established targetsOn-time payroll processing and remittancesSuccessful integration of acquired businesses within established timelinesStrong audit and compliance resultsImproved payroll efficiency and standardizationPositive employee and stakeholder experienceReporting Relationship Reports to: Vice President, Human ResourcesDirect Reports: 3 Payroll AdministratorsIndcapPortfolio are acting on behalf of our client in recruiting for this position.

📌 Payroll Manager (Canada)
🏢 The Portfolio Group
📍 Canada