Job Overview

We are seeking an organized and self-directed Reception / Office Administrator to join our team!

This vital role combines front desk responsibilities with office administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills.

You will be the first point of contact for visitors, managing calls, scheduling, and administrative tasks with enthusiasm and professionalism. The ideal candidate can work well independently while requiring minimal oversight, as well as with a team when required.

Duties

- Reception responsibilities (answer calls, greet visitors, prepare boardroom for meetings)
- Maintain boardroom calendar and manage bookings
- Liaise with office suppliers (building management, IT, telecom, internet, insurance etc.)
- Process incoming mail and provide assistance with outgoing courier packages & mail
- Organize and maintain the office and kitchen supplies
- Provide general administrative and clerical support to team




- Assist with event planning and execution as required
- Maintain accurate and up-to-date financial records, including recording transactions

Qualifications

- Proven experience in office administration or clerical roles
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
- Exceptional client service skills with qualified phone etiquette and a friendly demeanor
- Ability to manage office operations systems efficiently while maintaining composure under pressure
- Experience with filing systems, record keeping, and administrative support tasks
- Knowledge of bookkeeping procedures is a plus but not required; training will be provided for the right candidate

Pay: $45,000.00-$55,000.00 per year

Benefits

- Extended health care
- Paid time off

Work Location: In person

📌 Front Desk Receptionist / Admin Assistant (Vancouver)
🏢 Group of Companies
📍 Vancouver