Our History:

VAW Systems Ltd. is an international leader in designing and manufacturing noise control equipment and filtration equipment for fans and gas turbine engines. For over 50 years, we have been building high-quality custom products for customers around the world.

VAW is pleased to offer its employees competitive pay, a comprehensive benefits plan including health, dental and vision coverage and employer-paid premiums. We also provide a company-matched RRSP program, Employee Assistance Program, on-the-job training and potential for advancement within our organization.

Your Opportunity:

VAW seeks an energetic and talented individual to fill the role of HR Administrator. Working with our Human Resource team in Winnipeg, this individual will coordinate the full recruitment process, from preparing job postings and reviewing applications to scheduling interviews, coordinating offers, and supporting new employee onboarding for the plant staff. In addition to recruitment, the HR Administrator will provide general HR administrative support to assist with the day-to-day needs of the Plant HR department.

The ideal candidate thrives in a team environment, is an independent self-starter, and strives for excellence.

Primary Responsibilities:

1. Recruitment & Selection (Primary Responsibility)

- Coordinate the full recruitment process for unionized plant positions, including Shop Helpers, Welders, Fabricators, Painters, Quality Inspectors, and other manufacturing roles.
- Prepare, post, and maintain job advertisements on various recruitment platforms.
- Review resumes and applications, screen candidates, and identify applicants who meet position requirements.
- Conduct initial candidate screenings and coordinate interviews with hiring managers.
- Communicate with candidates throughout the recruitment process, providing updates and responding to inquiries.
- Coordinate reference checks and assist with employment offer preparation.
- Maintain recruitment records and applicant information.
- Build and maintain relationships with local employment agencies, recruitment partners,



and other sourcing channels.
- Explore current and effective recruitment strategies to attract qualified manufacturing candidates.
- Assist with recruitment reporting and identifying staffing needs and recruitment trends.

2. New Employee Onboarding

- Coordinate pre-employment requirements and documentation.
- Prepare new employee paperwork and onboarding packages.
- Coordinate new employee orientations and introductions.
- Assist with communicating company policies, procedures, and workplace expectations.
- Ensure employee files and onboarding records are completed and maintained.
- Follow up with new employees and supervisors as needed throughout the onboarding process.

3. HR Administration & Employee Support

- Maintain accurate and confidential employee personnel files and HR records.
- Prepare and distribute HR correspondence, employment letters, and other employee documentation.
- Assist with employee status changes, position changes, and employee information updates.
- Support the administration of employee recognition programs, service awards, and other HR initiatives.
- Assist with attendance documentation and tracking as required.
- Respond to general employee inquiries and direct more complex matters to the appropriate HR Manager.
- Assist with the coordination of employee meetings, communications, and workplace events.
- Provide administrative support for employee relations matters, including documentation and record keeping.

4. Training & Development Administration

- Coordinate employee training sessions, registrations, and schedules.
- Maintain training records and employee certification information.
- Assist with tracking required training, qualifications,



and certification renewals.
- Support the coordination of onboarding and ongoing employee training initiatives.

5. General HR Support

- Assist the Human Resource Manager - Plant Staff with various HR projects, policies, procedures, and initiatives.
- Provide administrative assistance to the HR department as required.
- Assist with the preparation of HR reports, spreadsheets, and documentation.
- Support the administration of HR programs and processes relating to unionized plant employees.
- Perform other HR-related duties as assigned.

Skills and Qualifications:

Required:

- Post secondary education in Human Resources or a related field.
- Previous recruitment experience, preferably within a manufacturing or industrial environment.
- Familiarity with applicant tracking systems, online job boards, and recruitment platforms.
- Strong computer skills, including Microsoft Word, Excel, and Outlook.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Ability to maintain confidentiality and handle sensitive employee information professionally.
- Strong interpersonal skills and the ability to build positive working relationships with employees at all levels of the organization.

Preferred:

- 2 – 3 years of experience in a Human Resources administrative or recruitment-focused role preferred.

If you feel you are a candidate for this role, please send your resume, cover letter and salary expectations, in confidence, to [email protected]. Closing date of this job posting: Monday, November 30, 2026.

We appreciate your interest in VAW Systems; however, only candidates already eligible to work in Manitoba will be considered. Only candidates selected for an interview will be contacted.

Benefits

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Wellness program

Work Location: In person

📌 HR Administrator (Winnipeg)
🏢 VAW Systems
📍 Winnipeg