Duties and Responsibilities:

The Manager, Ceremonies, Events, and Government Liaison provides strategic leadership and operational oversight for the planning and delivery of major university and campus-wide events, initiatives and special projects which align with the President’s priorities and the University’s Strategic Plan.

Major events include: convocations, presidential installations, major advancement, donor or alumni campaign events, retreats/strategy sessions, VIP visits and protocols, delegations (domestic and international), community events both off and on-campus, team social gatherings, etc., that have been scheduled, decided, or finalized in the President’s calendar. The incumbent represents the Office of the President in the planning of events that involve the President, Vice-Presidents, Chancellor, Board of Governors and other strategic leaders.

The Manager is the primary contact for all aspects of campus protocol related to ceremonies and visits by delegations and dignitaries. Acting as a key advisor and liaison, the Manager ensures that all presidential and institutional events reflect the organization’s values, traditions and public standing while meeting the highest standards of protocol, hospitality and inclusivity. In collaboration with the Office of the Vice-President, Research, Innovation and International, they oversee ceremonial and diplomatic protocols for visiting dignitaries, delegations and official guests, coordinating logistics, briefing materials and stakeholder engagement to ensure seamless execution.

In addition, this role is responsible for the engagement, coordination and support for interactions with Municipal,



Provincial and Federal Governments, and with associated entities. In partnership with the Chief of Staff and Director of Government Relations, the incumbent advances government-relations priorities and engagement objectives, by directly engaging with municipal, provincial and federal government officials, political staff, senior public servants and other external stakeholders. The role provides strategic advice, identifies opportunities and risks, and supports the development and execution of government-relations initiatives that further the University's objectives.

Qualifications:

The incumbent must possess the following qualifications:

- Knowledge of university’s strategic priorities and goals as well as policies and procedures
- Knowledge of office as well as the broader university academic units, departments, and divisions
- The ability to provide strategic leadership and operational oversight for the planning and delivery of major university and campus-wide events, initiatives and special projects which align with the President’s priorities and the University’s Strategic Plan
- Proven success in building productive, long-term relationships with senior university and campus administrators, faculty, staff, government officials and other external stakeholders




- Ability to organize and complete multiple tasks in an accurate and timely manner
- Ability to oral communications and interpersonal relations
- Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices
- Knowledge of cultural competency and diversity in a business context

Education and Experience: The above is normally acquired through the completion of:

- Completion of bachelor’s degree in relevant discipline
- Minimum of five years of previous event and government relations experience

HR Note: Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton

University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

📌 Manager, Ceremonies, Events, and Government Liaison (Ottawa)
🏢 Carleton University
📍 Ottawa