Position Summary The Marketing Communications Assistant provides day-to-day creative and operational support across the Mahogany Homeowners Association (MHOA) digital, print, and community event channels. Working in a collaborative, cross-functional capacity alongside various internal departments and management, this part time role focuses on creating and scheduling social media content, maintaining routine website and intranet updates, contributing to the resident newsletter, and supporting physical event marketing and signage to keep the community and staff informed, connected, and engaged.

Key Responsibilities

- Social Media & Community Engagement: Create, schedule, and publish approved social media posts (e.g., Meta Business Suite). Monitor MHOA social accounts, respond to routine inquiries, and track basic engagement metrics.
- Website & Intranet Updates: Execute regular content updates for the MHOA website (WordPress/Elementor) and internal intranet (e.g., status updates, facility hours, notices, and operational changes).
- Newsletter & Content Creation: Assist in producing the bi-weekly "What’s Up Mahogany?" newsletter by drafting copy, collecting visual assets, and coordinating reviews across departments.
- Event Marketing & Signage: Support event communications by drafting promotional materials, creating and distributing physical signage (wayfinding, banners, posters), and providing on-the-ground media and photo coverage during community events.
- Print & Asset Production: Support in-house printing, laminating, and physical distribution of notices, brochures, and seasonal guides.
- Media & File Archiving:



Organize and maintain digital file archives, including community photo libraries, graphic templates, and design assets.
- Operational Communications: Draft and send routine staff and community notices (e.g., lake/ice status updates, weather notices, internal Slack updates).
- General Administrative Support: Assist with tracking basic campaign performance (Google Analytics/Mailchimp reports) and manage other related marketing tasks as assigned.

Core Competencies

- Communication: Explicit written and verbal skills with strong proofreading ability and an eye for detail.
- Organization & Multitasking: Highly organized and able to balance multiple short-term tasks in a dynamic setting.
- Collaboration & Customer Service: Friendly, professional demeanor when interacting with residents, cross-functional staff, vendors, and community partners.
- Creativity & Tech-Savviness: Enthusiastic about digital storytelling, social media management, and basic graphic production.
- Adaptability: Flexible in fast-paced environments, including outdoor event setups and time-sensitive community announcements.

Qualifications & Experience

- Education: Enrolled in or completed post-secondary studies in Marketing, Communications, Public Relations, Graphic Design, or a related field.




- Experience: 0–2 years of experience in digital communications, content creation, or administrative marketing support (academic project or internship experience included).
- Technical Proficiency:
- Familiarity with social media scheduling tools (e.g., Meta Business Suite).
- Basic experience with graphic tools (e.g., Canva or Adobe Creative Cloud).
- Basic familiarity with WordPress, SharePoint/intranets, and Microsoft Office 365.
- Schedule Flexibility: Willingness to work a part-time shift schedule, including occasional evenings or weekends for community events.
- Background Check: Successful completion of a Vulnerable Sector Police Information Check.
- Physical Demands: Ability to perform light physical tasks associated with event setup (lifting up to 30–40 lbs of signage, banners, or print collateral) and outdoor facility walkthroughs in varied weather conditions.

Measures of Success

- Timely Content Delivery: On-time scheduling of social media posts, routine website/intranet updates, and newsletter submissions.
- Brand Accuracy: Consistent adherence to MHOA brand standards in all drafted copy, digital graphics, and printed signage.
- Effective Collaboration: Proactive support and clear communication across various organizational departments and external partners.
- Event Readiness: Timely creation, printing, and placement of physical signage and promotional materials prior to community events.

Expected hours: 16.0 – 20.0 per week

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Marketing Communications Assistant (Calgary)
🏢 MAHOGANY HOMEOWNERS ASSOC
📍 Calgary