Job Overview

Preventous Collaborative Health is looking for a highly organized, efficient, and proactive Medical Office Assistant (MOA) to join our clinical team.

This role works closely with physicians, nurses, and other healthcare providers to support patient flow and day-to-day clinical operations. The role also includes important administrative responsibilities.

We are looking for someone who is quick, efficient, highly organized, and able to think ahead. You should be comfortable moving between tasks, responding to provider needs, managing administrative work, and helping keep the clinic running smoothly.

What You'll Be Doing

- Supporting physicians and healthcare providers throughout the clinic day
- Preparing exam rooms and ensuring they are ready for patients
- Supporting efficient patient flow between providers and clinical areas
- Assisting with room turnover and keeping clinical areas organized
- Monitoring provider schedules and anticipating upcoming needs
- Coordinating follow-up appointments and patient care needs
- Managing incoming faxes and clinical documentation
- Assisting with follow-up processes
- Communicating with patients regarding appointments, forms, referrals, results follow-up, and other administrative needs
- Working closely with nursing, reception, and other clinic team members
- Supporting daily clinic organization and problem-solving when schedules or priorities change

What We're Looking For

Our ideal MOA is someone who:

- Works quickly without sacrificing accuracy
- Has excellent time-management and organizational skills




- Is comfortable working in a quick-paced clinical environment
- Can manage several priorities at once
- Takes initiative and does not need to be continually directed
- Anticipates what providers and patients may need next
- Is detail-oriented and follows tasks through to completion
- Communicates professionally and compassionately with patients
- Is comfortable working closely with physicians and a multidisciplinary team
- Learns new processes and technology quickly
- Is dependable, punctual, and accountable

Qualifications

- Previous experience as a Medical Office Assistant is strongly preferred
- MOA diploma or certificate is an asset
- Experience working in a medical clinic is preferred
- Strong computer and administrative skills
- Excellent written and verbal communication
- Strong attention to detail and follow-through
- Ability to maintain patient confidentiality and professionalism

Who Will Thrive in This Role?

This position is best suited to someone who likes to stay busy and keep things moving.

You see what needs to be done and take action. You are comfortable changing priorities throughout the day, you don't get flustered when the clinic becomes busy, and you understand that excellent administrative support is an important part of excellent patient care.

If you're efficient, resourceful, positive, and naturally organized, we'd love to hear from you.

Pay: $46,000.00-$55,000.00 per year

Benefits

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Medical Office Assistant (MOA) (Calgary)
🏢 Preventous Collaborative Health
📍 Calgary