Shaikh Law Firm seeks a responsible, organised and personable individual to support office bookkeeping, administration, reception and client intake.

You will maintain accurate payment and invoicing records, prepare information for our accountant, communicate with clients and help prospective clients complete onboarding. We value accuracy, initiative and consistent follow-through.

Salary and Experience Levels

Entry Level: $45,760–$49,920 per year For applicants with limited relevant experience who demonstrate robust numeracy, communication and computer skills. Training provided.

Intermediate: $52,000–$58,240 per year For applicants with relevant administration and bookkeeping experience who can manage invoicing, payment records and routine reconciliations with limited supervision.

Experienced: $60,320–$66,560 per year For applicants with strong bookkeeping and office administration experience who can investigate discrepancies, prepare accountant-ready records and work independently.

Salary placement will reflect demonstrated skills and relevant experience.

Additional Performance Bonus: Up to $5,000 annually

Based on agreed targets for bookkeeping accuracy, timely work, client service, lead follow-up and onboarding. The bonus is additional to base salary, is not guaranteed and is subject to written bonus terms.

Duties

- Enter and verify client payments in CosmoLex and match them against records in our SLC Desk system.
- Prepare invoices, cheques, track outstanding balances and follow up on payments.
- Maintain supplier invoices, receipts and office expense records.
- Prepare routine office-account reconciliations,



investigate discrepancies and organise supporting records for the accountant.
- Answer telephone calls, welcome visitors and direct client enquiries appropriately.
- Promptly contact new leads, maintain follow-up records and help prospective clients complete onboarding.
- Collect client documents and ensure files are organised and ready for the legal team.
- Order supplies and assist with daily office administration.

Skills and Qualifications

- Excellent spoken and written English for professional client calls, correspondence and explaining approved service and fee information.
- Strong organisation, attention to detail and accuracy with numbers.
- A confident, courteous telephone manner and commitment to following up.
- Responsibility, discretion and the ability to complete tasks without repeated reminders.
- Proficiency with Microsoft Office and confidence learning new software.
- Bookkeeping experience appropriate to the salary band sought.
- CosmoLex and law-office experience are assets.

Performance Bonus An annual performance bonus of up to $5,000, additional to base salary, may be earned against agreed targets for bookkeeping accuracy, timely work, client service, lead follow-up and onboarding. The bonus is not guaranteed and is subject to written bonus terms.

How to Apply

Submit your résumé and a brief introduction describing your relevant experience. Shortlisted candidates may complete a practical bookkeeping exercise, a simulated client telephone call and a short written task.

Pay: $46,000.00-$66,560.00 per year

Benefits

- Company events
- On-site parking
- Paid time off

Work Location: In person

📌 Office Administrator & Bookkeeping Assistant - Law Firm (Mississauga)
🏢 Shaikh Law
📍 Mississauga