OFFICE ADMINISTRATOR

Company: Gordon Wright Electric Limited

Position: Office Administrator – Full-Time Contract, with Potential for Permanent Full-Time Employment

Hours: 40 hours per week

Location: Niagara Falls, Ontario

Industry: Electrical, Mechanical & Industrial Construction and Services

Annual Salary: $50,000 – $65,000, based on experience

Position Summary

Gordon Wright Electric Limited is seeking an organized, dependable and detail-oriented Office Administrator to join our team.

This position provides administrative support across the organization, with a primary focus on assisting our Accounting and Health & Safety departments with their day-to-day administrative and operational requirements.

The successful candidate will be an integral part of our office operations, helping ensure that administrative processes run efficiently, company records remain accurate and organized, and internal departments receive the support they need.

This is a varied role that requires someone who is comfortable managing multiple responsibilities, adapting to changing priorities and working collaboratively with management, employees, customers, suppliers and external partners.

We are looking for someone who takes pride in their work, demonstrates initiative, communicates professionally and enjoys being part of a team-oriented environment.

Key Responsibilities

General Office Administration

- Provide day-to-day administrative and clerical support to management and various departments throughout the organization.
- Answer, screen and direct incoming telephone calls, emails and general inquiries in a professional and courteous manner.
- Greet and assist visitors, customers, suppliers and other guests.
- Prepare, format, organize and maintain company correspondence, reports, spreadsheets and other business documents.
- Maintain electronic and physical filing systems, ensuring company records are accurate, organized and readily accessible.
- Perform general data entry, document processing, scanning, filing and record-keeping activities.
- Coordinate incoming and outgoing mail, courier deliveries and general correspondence.
- Monitor and maintain office supplies and assist with general office organization.
- Assist with meeting coordination, scheduling, preparation of meeting materials and internal administrative activities.
- Assist with employee onboarding documentation and other general employment administration requirements.
- Provide additional administrative support to management and other departments as required.

Accounting & Administrative Support

- Provide administrative and clerical support to the Accounting team with day-to-day accounting activities.
- Assist with Accounts Payable and Accounts Receivable administration, including invoice entry, organization and supporting documentation.
- Assist with matching and reconciling purchase orders, packing slips, invoices and related supporting documentation.




- Assist with weekly payroll processing and associated administrative requirements.
- Assist with Records of Employment (ROEs), source deduction administration, tax filings, WSIB administration, HST filings and Employer Health Tax (EHT) payments.
- Assist with customer invoicing and the preparation and organization of supporting billing documentation.
- Process billing entries and coordinate the distribution of invoices and related documentation.
- Assist with work order entry and maintenance of associated records.
- Support Accounts Receivable follow-up and customer communications regarding outstanding balances.
- Prepare and distribute Accounts Receivable and underbilling reports as required.
- Communicate with project managers, vendors, customers and employees to obtain outstanding information, approvals and supporting documentation.
- Maintain accurate and organized accounting records and electronic files.
- Assist with other accounting-related administrative activities and reporting requirements as required.

Health & Safety Administrative Support

- Provide administrative support to the Health & Safety team in the ongoing maintenance and administration of Gordon Wright's Health & Safety Management System.
- Assist with maintaining employee training records, certificates, qualifications and other health and safety documentation.
- Monitor and track employee training requirements, certification expiry dates and other compliance-related information.
- Organize and maintain inspection reports, incident documentation, toolbox talks, safety meeting records and associated health and safety files.
- Assist with preparing, organizing and distributing health and safety forms, communications and documentation.
- Support new employee health and safety orientation administration, including the preparation and maintenance of required records.
- Assist with the preparation and organization of documentation for COR® requirements, client prequalification submissions and health and safety audits.
- Assist with health and safety data entry, statistical tracking and preparation of reports.
- Maintain organized electronic and physical health and safety records to support ongoing documentation and compliance requirements.
- Provide additional administrative assistance to the Health & Safety team as required.

Qualifications & Experience

- Previous experience in an administrative, office support or similar position.
- Post-secondary education in Office Administration, Business Administration, Accounting or a related discipline is considered an asset.




- Strong organizational and time-management skills, with the ability to manage multiple responsibilities and competing priorities.
- Excellent attention to detail and a commitment to accuracy and maintaining organized records.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
- Comfortable working with electronic filing systems, databases and various business software applications.
- Ability to handle confidential and sensitive company, employee and financial information with discretion and professionalism.
- Ability to work independently, demonstrate initiative and collaborate effectively with multiple departments.
- Strong interpersonal skills and a professional, courteous approach when communicating with employees, customers, suppliers and visitors.
- Willingness to learn, develop new skills and take on additional responsibilities as business needs evolve.

Skills & Additional Competencies The following experience and competencies would be considered an asset:

- Previous administrative experience within the construction, electrical, mechanical, contracting or industrial sectors.
- Experience providing administrative support to an accounting or finance department.
- Familiarity with Accounts Payable, Accounts Receivable, purchase orders, invoicing and payroll administration.
- Experience maintaining employee training records, health and safety documentation or compliance-related files.
- Familiarity with construction accounting, project management or document management software.
- Strong communication and relationship-building skills, with the ability to interact professionally across all levels of an organization.
- A proactive, team-oriented and solutions-focused approach to daily responsibilities.
- Ability to adapt to a fast-paced working environment while managing multiple concurrent priorities and changing demands.

Compensation & Benefits

- Competitive annual salary of $50,000 – $65,000, based on qualifications and experience.
- Full-time schedule: Monday to Friday, 8:00 a.m. – 4:30 p.m. (40 hours per week).
- Health and dental advantages following the probationary period.
- Two weeks of annual vacation.
- Opportunities for professional development, additional training and career growth.
- Opportunity to become a permanent member of the Gordon Wright Electric team, subject to performance and business requirements.

How to Apply [email protected] Please include "Office Administrator" in the email subject line.

We appreciate the interest of all applicants. However, only candidates selected for a screening interview will be contacted.

Gordon Wright Electric Limited is committed to maintaining a professional, respectful and supportive working environment where teamwork, accountability and mutual respect are valued.

Pay: $50,000.00-$65,000.00 per year

Work Location: In person

📌 Office Administrator (Niagara Falls)
🏢 Gordon Wright Electric
📍 Niagara Falls