Project Overview The Broadway Subway Project Corporation (BSPC) is an Acciona-Ghella general partnership to deliver a 5.7 km extension of the Millennium Line, from VCC-Clark Station to Broadway and Arbutus. Once complete, it will provide fast, frequent and convenient service to B.C.’s second largest jobs center, world-class health services, an emerging innovation and research hub, and growing residential communities.

Position Overview The Office Coordinator is responsible for ensuring the smooth and efficient day-to-day operations of the office. This role provides administrative support, coordinates office activities, maintains organized records, assists employees and management, and serves as a primary point of contact for visitors, clients, and vendors.

Responsibilities

- Oversee daily office operations to maintain a professional, organized, and productive work environment.
- Manage reception duties, including greeting visitors, directing calls and inquiries, and maintaining visitor sign-in/out procedures.
- Coordinate incoming and outgoing mail, couriers, deliveries, and document distribution.
- Monitor and maintain office supplies, equipment, IT inventory, and storage areas across all office locations.
- Coordinate office maintenance, repairs, service requests, and equipment servicing.
- Maintain the general office filing system.
- Maintain clean, organized reception areas, meeting rooms, boardrooms, kitchens, and common areas.
- Coordinate meeting room bookings, office events, and travel arrangements, including accommodations, car rentals, and reservations.
- Assemble data and prepare periodic reports related to accommodation, travel, and employee benefits.
- Organize programs, events, meetings, or conferences, and manage the required logistics.
- Liaise with the building manager, vendors, and other resources to ensure the office setting is well maintained.




- Address employees’ queries regarding office management issues.
- Comply with and promote Office Health & Safety rules and protocols as applicable.
- Assist in welcoming current hires during onboarding or outgoing employees in coordination with HR & IT.
- Provide administrative and clerical support, including filing, scanning, printing, photocopying, word processing, and document preparation.
- Provide administrative support to executive staff and assist with general office management.
- Liaise with head office, subcontractors, project teams, and other departments as required.
- Perform other administrative and office-related duties as assigned.

Experience & Qualifications

- Minimum 2 years of experience in office administration, reception, or a similar coordination role.
- Post-secondary education in a related field is considered an asset.
- Strong organizational, time-management, and multitasking skills, with excellent attention to detail.
- Proficiency in Microsoft Office Suite, including intermediate to advanced skills in Excel, Word, PowerPoint, and Outlook.
- Excellent written and verbal communication skills, with a professional and courteous approach.
- Ability to prioritize tasks, manage multiple projects, meet tight deadlines, and thrive in a fast-paced environment.
- Strong interpersonal and customer service skills, with the ability to work effectively both independently and as part of a team.
- Professional, adaptable, friendly, and collaborative, with the ability to work in a diverse and multicultural environment.
- Demonstrated discretion and professionalism when handling confidential and sensitive information.
- Reliable, punctual, and self-motivated, with minimal supervision required.
- Ability to communicate in Spanish is considered an asset.

Benefits:
- Casual dress
- Commuter perks
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Office Coordinator (Vancouver)
🏢 Broadway Subway Constructors General Partnership
📍 Vancouver