About the Position

Winnipeg Housing Consultancy is seeking a dependable, organized, and motivated Office & Operations Coordinator to help manage the day-to-day operations of our residential construction consulting and drafting office.

The successful candidate will handle client communications, organize incoming requests, coordinate work with our drafting team, monitor deadlines, and maintain project records. We are looking for someone who takes initiative, works independently, and enjoys keeping an office organized and running smoothly.

Responsibilities

- Answer phone calls, emails, and client inquiries.
- Receive and organize new projects, permit applications, revisions, and smaller drafting requests.
- Collect necessary project information and documents from clients.
- Maintain project tracking spreadsheets and organized digital files.
- Coordinate and assign tasks to the drafting team and monitor progress and deadlines.
- Follow up with clients, consultants, and team members to keep projects moving.
- Assist with preparing invoices and following up on outstanding payments.
- Review project packages for completeness and coordinate their release following technical review and approval.
- Help improve office procedures and provide general administrative support.

The Ideal Candidate The ideal candidate is organized, dependable, and detail-oriented, with strong communication and time-management skills. They should be comfortable working independently, taking initiative, managing multiple tasks, and communicating professionally with clients and team members. Strong computer skills and familiarity with Microsoft Office, Google Sheets, and email are required. Previous office administration or coordination experience is preferred. Knowledge of residential construction drawings or architectural plans, experience with QuickBooks, and the ability to communicate in Punjabi and/or Hindi are considered assets.



The successful candidate should have a positive attitude, be willing to learn, and take responsibility for keeping daily office operations organized and running smoothly.

Qualifications

- Previous experience in office administration, coordination, customer service, or a similar role.
- Strong organizational, communication, and time-management skills.
- Ability to manage multiple tasks and work independently.
- Strong computer skills and familiarity with Microsoft Office, Google Sheets, and email.
- Knowledge of residential construction drawings, architectural plans, or construction processes is an asset.
- Ability to communicate in Punjabi and/or Hindi is an asset.

What We Offer

- Full-time position with a salary of $42,000–$45,000 per year.
- A stable position within an established Winnipeg-based consulting business.
- A supportive work environment.
- The chance to take ownership of daily office operations.
- An opportunity to develop professionally and grow with the company.

How to Apply Interested candidates are invited to submit their resume and cover letter by email to:

[email protected]

Please include a brief cover letter explaining your relevant experience, organizational skills, and why you believe you would be a good fit for this position.

Please also indicate your availability and any relevant experience with construction drawings, project coordination, or office administration.

Only selected candidates will be contacted for an interview.

Position: Full-Time

Salary: $42,000–$45,000 per year

Schedule: Monday to Friday, 8:00 AM – 4:30 PM

Location: In-person at our home office in Winnipeg

Pay: $42,000.00-$45,000.00 per year

Benefits

- Paid time off

Application question(s):
- Are you available to work full-time, Monday to Friday, from 8:00 AM to 4:30 PM, in-person at our home office in Winnipeg?

Experience:
- office administration: 1 year (required)

Language:
- Punjabi or Hindi (required)

Work Location: In person

📌 Office & Operations Coordinator (Winnipeg)
🏢 Winnipeg Housing Consultancy
📍 Winnipeg