We are Christie Gardens Apartments & Care and we’re re-imagining the world of retirement living. We refuse to believe that the older we get, the less valuable we are. Our aging population deserves autonomy, dignity, and opportunities to be valuable contributors to the community. We are filled to the brim with residents who have excellent ideas, terrific laughs, and the tenacity to attend morning fitness classes!

We are thinking outside of the box when it comes to philosophy of care, and we strive to provide the best support possible for our older adults. We endeavor to be an influence in the healthcare industry and educate newer generations of workers. We love to innovate and grow our ideas into realities.

Our values of Excellence, Community and Grace compel us toward continuous improvement, building relationships and believing the best in one another for the ultimate benefit of the elders we serve. We care about inclusion, equity, accessibility, transparency, work-life balance, continuous learning and staff appreciation days! We are also proud to share we are Great Place to Work Certified as of 2025, as well as considered Best Workplaces in Healthcare (2026) and Best Workplaces Led by Women (2026).

We are looking for a detail-oriented, proactive, experienced Admin Assistant to join our Human Resources/Administration/Finance team. This is a new position, created to provide support to the Human Resources/Admin and Finance departments through rhythms like month-end, schedule updates, and recruitment pushes.

This individual thrives in an environment with shifting priorities. Tasks range from entering data and filing confidential documents, to making screening phone calls and assisting with staff schedules, to troubleshooting computer issues and assisting new staff members with logins/permissions. This individual values accuracy and confidentiality, with a friendly and communicative demeanor.

If this sounds like you,



we would love to hear from you. Please include a sentence or two about how you would be perfect for the role along with your application.

Here is what else you’ll do in a day:

- Perform administrative tasks and clerical support, including preparing and submitting monthly reports, maintaining files/lists, record keeping and filing both digital and physical documents.
- Assist with audits, fact checks, and resolving discrepancies.
- Book interviews and perform reference checks as needed.
- Take initiative, proactively manage day-to-day tasks, and problem solve as issues arise.
- Prepare new employee onboarding and probationary & annual Check-In packages.
- Purchase, deliver, and maintain office supplies.

Our ideal candidate:
- Proficient with Microsoft 365, including advanced Word and Excel expertise.
- Commitment to working efficiently and accurately, with great attention to detail.
- Exceptional time management skills and ability to support multiple priorities at once.
- Intermediate ability to troubleshoot computer systems/issues.
- Excellent communication skills, both written and verbal, with skillful phone etiquette.
- Professional manner and a strong ethical code.
- Minimum 1 year of office & data entry experience.
- Familiarity with basic accounting principles an asset.

*If you don’t quite meet all above requirements, we still encourage you to apply

Mandatory requirements

- Cleared Vulnerable Sector Police Check
- Two-Step Tuberculosis (TB) Skin Test
- Completion of online mandatory training modules

Schedule:
- Three days/week (weekdays)




- 22.5 hours/week

Process:
- A brief initial phone call - This is an informal call that will last up to ten minutes.
- A first in-person interview - This interview will last between 30 & 45 minutes and will focus on getting to know you as a person as well as give you a chance to get to know Christie Gardens.
- A Second in-person interview - This interview will last between approximately one hour and will involve questions around previous professional experience. A short assignment may be included to observe skill, such as utilizing excel.
- References – A member of Human Resources will reach out to you for 2-3 references – current or previous managers or direct supervisors.
- Job offer

Christie Gardens is an equal prospect employer and welcomes applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please contact us.

Everyone deserves to Belong. At Christie Gardens we value individuals of all backgrounds, cultures, beliefs, abilities, genders, sexually diverse communities and/or people with intersectional identities and hope you feel encouraged to apply for this position.

If you’d like to learn more about what Christie Gardens is up to, feel free to take a look at the below links:

https://www.youtube.com/watch?v=54GhcE4HwLo&t;=1s https://toronto.citynews.ca/video/2025/09/06/university-of-toronto-course-brings-intergenerational-classroom-into-community/

Find us here

@christie_gardens (Instagram)

Christie Gardens (Facebook)

https://ca.linkedin.com/company/christiegardens

Pay: $26.15-$26.93 per hour

Expected hours: 22.5 per week

Benefits

- Company events
- On-site parking
- Paid time off

Application question(s):
- Are you available to work three days per week (weekdays only)?

Work Location: In person

📌 Part Time Admin Assistant (Toronto)
🏢 Christie Gardens
📍 Toronto