Part-Time Real Estate Administrator / Transaction Coordinator

Bear Mountain | Langford, BC

Brad Maclaren, an established REALTOR® with Sotheby’s International Realty Canada, is seeking an organized, detail-oriented Part-Time Real Estate Administrator / Transaction Coordinator to support the day-to-day operations of our boutique Bear Mountain office.

This role is ideal for someone with experience in real estate administration who enjoys working independently, keeping listings and transactions on track, and delivering exceptional client service.

Responsibilities Include:

- Coordinate transaction administration from accepted offer to completion, tracking subject-removal dates, deadlines, and required documents.
- Prepare listing paperwork, MLS data entry, feature sheets, and property information packages under the licensed agent’s direction.
- Liaise with clients, lawyers and notaries, lenders, inspectors, and other agents’ offices on administrative matters.
- Coordinate calendars, showings, open houses, photography, staging, and client appointments.
- Manage client inquiries and lead intake, and maintain accurate CRM and client records.
- Organize digital files, transaction records, and brokerage compliance documentation.
- Support listing launches, marketing materials, social media, website updates, and client mailings.
- Support daily office operations, maintain administrative procedures, and ensure a qualified client experience.

Qualifications:

- Minimum 1 year of experience in real estate administration, transaction coordination, conveyancing,



or a comparable real estate support role.
- Strong computer skills, including Google Workspace and Microsoft Office, and the ability to learn new systems quickly.
- Experience with CRM systems and real estate software; familiarity with Matrix MLS, SkySlope, and DocuSign is an asset.
- Excellent organizational skills, with the ability to track deadlines, manage multiple priorities, and follow tasks through to completion.
- Exceptional attention to detail and accuracy when handling documents, data, and client information.
- Strong written and verbal communication skills and a professional, service-focused manner.
- Ability to work independently, take initiative, and recognize when guidance is needed.
- Reliability, discretion, and sound judgment when handling confidential information.

Compensation & Hours:

- $25–$30 per hour, based on experience
- 25–30 hours per week
- Potential for performance-based bonuses

Location: In person at our Bear Mountain office in Langford, BC.

Anticipated Start Date:

November 2026

How to Apply:

Please submit your resume and a brief cover letter outlining your relevant experience to [email protected].

A minimum of one year of experience in real estate administration, transaction coordination, conveyancing, or a comparable real estate support role is required. Only applicants who meet this requirement will be considered.

Pay: $25.00-$30.00 per hour

Expected hours: 25.0 – 30.0 per week

Benefits

- On-site parking

Work Location: In person

📌 Part-Time Real Estate Administrator / Transaction Coordinator (Langford)
🏢 Brad Maclaren Personal Real Estate
📍 Langford