Job Overview

We are seeking a highly organized and motivated Executive Assistant to join our real estate team. This position is 100% in-person and requires someone who thrives in a rapid-paced environment, is detail-oriented, and can provide both administrative and operational support. You will play a key role in ensuring the smooth day-to-day operations of the team while also assisting with client interactions, scheduling, marketing, and property coordination.

Responsibilities

- Provide full administrative support to the Team Lead and agents.
- Manage calendars, emails, calls, and appointment scheduling.
- Prepare and process real estate documents, contracts, and forms.
- Coordinate showings, open houses, and client meetings.
- Assist with social media content/editing, marketing campaigns, and database management.
- Handle client inquiries and provide excellent customer service.
- Maintain organized filing systems (digital and paper).
- Support with errands, property visits, and general office tasks as needed.

Mandatory Requirements

- Fluent in Persian (Farsi) – spoken and
- Valid driver’s license & access to a car – frequent travel is required.




- Flexible availability – must be able to work evenings and weekends when needed.
- Strong computer skills – Microsoft Office Suite, Google Workspace, and CRM systems.
- Must be legally eligible to work in Canada.

Desired Skills & Characteristics

- Previous experience in real estate, administration, or customer service preferred.
- Strong organizational and time management skills.
- Ability to work independently and handle multiple tasks.
- Professional communication skills (verbal & written).
- Positive attitude, problem-solving mindset, and attention to detail.
- Reliable, trustworthy, and team-oriented.

***

Hourly Wage: $18/hour

Schedule: Full-time, in-person. Some evenings and weekends are required depending on business needs.

***

Job Type: Full-time

Pay: $18.00 per hour

Benefits

- Company events
- Flexible schedule
- Mileage reimbursement

Language:
- Farsi (required)

Licence/Certification:
- Ontario Driver's License (required)

Work Location: In person

📌 Real Estate Executive Assistant (Richmond Hill)
🏢 iPro Realty Ltd., Brokerage
📍 Richmond Hill