Receptionist/Administrative Assistant

Full-Time Opportunity

York Region

Who we are: Job Skills’ mission is to deliver programs and services to individuals and organizations to meet the evolving needs of the labour market.

What we need: A positive, client-oriented individual who:

- Is inspired by helping people achieve their employment goals
- Has excellent organizational skills with the ability to multi-task and problem solve
- Has a keen eye for maintaining accuracy and detail in a fast-paced environment
- Basic Accounting and/or Bookkeeping skills, an asset
- Has intermediate proficiency in MS Office programs including Word, Excel, and PowerPoint
- A valid driver’s license and access to a reliable vehicle

QUALIFICATIONS:
- Minimum education requirement is a High School Diploma or GED
- Intermediate computer skills
- Minimum 3 years’ experience in an administrative role

COMPETENCIES:
- Effective Communication (Oral and Written)
- Effective Listening Skills
- Emotional Intelligence
- Conflict Resolution
- Multi-tasking abilities
- Attention to detail
- Client Service Orientation

What you will do:
- Report to the Senior Executive Administrator and provide support to Head Office departments including, Executive, Finance, Marketing, HR and IT as well as all Job Skills’ programs and services as required
- Work with the Senior Executive Administrator to prepare and monitor reception relief schedule
- Maintain up-to-date master contact list of all staff location/phone numbers
- Prepare and edit correspondence, communications, presentations and other documents
- Maintain and update Administration procedures and processes
- Take minutes at meetings as required
- Prepare correspondence, sends faxes and emails; photocopy as required
- Prepare and maintain filing system as required
- Ensure accuracy of data entered into organization’s databases
- Maintain and update directory portals with agency information
- Monitor, screen, respond to and distribute incoming communications
- Liaise with couriers, suppliers,



property management and office cleaners
- Order and maintain appropriate levels of general supplies and office supplies to ensure effective office operation
- Process and submit all purchase orders, as well as manage office petty cash as required
- Assist with meeting preparation, including boardroom scheduling, set up and refreshments as required.
- Order and manage office supplies through Costco, coordinating distribution of products across all Job Skills’ locations
- Coordinate Life Occasions and Staff Years of Service programs as required
- Respond to telephone inquiries and walk-in clients and provide general program information to refer clients to Job Skills’ programs and services internally as well as community services as appropriate
- Respond to Job Skills’ organizational general email inquiries and refer as appropriate
- Maintain a working relationship with all Job Skills’ departments, at all Job Skills’ offices
- Work cooperatively with other staff to ensure consistent and efficient service to clients while providing excellent customer service
- Relay messages and program inquiries from community partners in a timely manner

What you will get: In addition to the satisfaction gained from helping people reach their goals, Job Skills offers:
- Work Schedule: Monday – Friday, 35 hours per week
- Salary: $39,130/annum
- Generous paid time off (including enhanced vacation time off, personal needs time off and optional year-round “summer hours” schedule, etc.) to encourage work/life balance
- Comprehensive, employer-paid health advantages package (including extended health and dental)
- Defined, employer-matched pension plan




- Professional development opportunities
- A diverse and inclusive workplace
- Free on-site parking

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part of our growing Job Skills Team! Job Skills is a forward-thinking, not-for-profit, charitable organization that is constantly developing or implementing new programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, and performance-oriented and believe in the personal growth of our staff, our community, and our clients.

This posting is for an existing position.

As a Receptionist/Administrative Assistant with Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and client satisfaction in all Job Skills’ Services and Programs. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title, and job reference number in the email subject line and tell us how you learned about this opportunity in your cover letter.

Please reply in confidence by 4:30 p.m. on Friday November 20, 2026

JOB SKILLS Hiring Committee

Job Reference Number: HO110338

14-130 Davis Drive, Newmarket, ON, L3Y 2N1

E-mail: [email protected] http://www.jobskills.org

Pay: $39,130.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Receptionist/Administrative Assistant (Newmarket)
🏢 Job Skills
📍 Newmarket