Job Category: Administrative/Clerical Hospital Location: Newmarket ON Job Type: Permanent, Part time Number of Positions: 1 Union: SEIU CLERICAL Minimum - Maximum Hourly Rate: $30.13 - $32.53

Why Join Our Team?

- A people-first workplace setting that prioritizes belonging, wellness, and psychological safety.
- Hybrid, virtual, and in-person working environment (where applicable).
- Progressive health and dental benefit plans.
- HOOPP pension plan with employer and employee premium sharing.
- Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

ABOUT THE ROLE: A Health Records Clerk is responsible for:

- All aspects of chart management including retrieval, reconciliation of all charts received, Prep/ Scan/ Index patient record to electronic chart, front desk coverage, dealing with public and burning diagnostic images onto CD, releasing bodies and dealing with Autopsy and coroner cases.
- Monitoring and managing the chart completion system (quantitative analysis) and assists with ensuring the accuracy of the ADT/Health Records system
- Participating as a member of the general office team to provide Health Record Services for the facility

WHAT YOU BRING :

- High School Diploma
- Medical Terminology Course
- Previous experience in a Health Record Department is an asset.
- Six months previous experience in an office setting including reception duties, required.
- Ability to work independently and as a member of a team.
- Time Management and Organizational abilities including demonstrated ability to problem solve, prioritize and function in a changing and sometimes stressful work environment.
- Ability to work with minimum supervision
- Ability to analyze information and make appropriate decisions
- Computer literate.
- Knowledge of the hospital computer systems
- Knowledge of Release of Patient Information Policies




- Ability to maintain an effective relationship with peers, medical and hospital staff
- Demonstrates excellence in communication, both written and verbal
- Innovative and willing to learn
- Demonstrates individual leadership skills

Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

Regular and reliable attendance is an expected requirement of this position.

We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Use of Artificial Intelligence (AI)

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S; Act, as well as all Southlake OH&S; policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Anti-Oppression/Anti-Racism at Southlake Health

**Accommodation & Diversity in the Workplace

📌 Health Records Clerk (Newmarket)
🏢 Southlake Health
📍 Newmarket