Section : Clerk's Services Division : Legal and Clerk's Services Department : Office of the Chief Administrative Officer Initial Reporting Location : Community Archives - Falconbridge

Job Status : Limited position Estimated Probable Duration : Seven (7) months (may be extended) Union Affiliation :CUPE 4705 Inside Unit Hours of Work : 70 hours bi-weekly Shift Work Required : No Range of Pay : Group 14 - $41.00 to $50.31 per hour

The start date will follow the selection process.

Main Function : This position is responsible to the Manager of Clerk’s Services/Deputy City Clerk for the daily operation and development of the City/Community archives in support of quality customer service.

Characteristic Duties : Under the general supervision of the Manager of Clerk’s Services/Deputy City Clerk.

- Develop, maintain, and operate the Municipal/Community archives as a public repository for archival records of historical significance.
- Assume custodial responsibility for the permanent archival records of CGS, or from privately donated sources in accordance with established policies.
- Perform the retention, cataloguing, safe keeping, preservation and restoration of the archival collection.
- Ensure reasonable supervised access to the archival collection by CGS staff, researchers and scholars, members of the general public and other client users.
- Conduct public relations programming to encourage public support for archival programs.
- Develop and maintain relationships pertaining to heritage and archival collections with key stake holders in the community.
- Perform public relations duties including tours,



organizing displays and participating in community outreach events.
- Develop and maintain partnerships with local interest groups.
- Keep abreast of current and current trends in archival management and artifact preservation.
- Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
- Perform other related duties as required.

Qualifications

Education and Training :

- Master’s degree in Archival Studies from a recognized University with Canadian accreditation.

Experience :

- Two and one half (2½) years up to and including five (5) years directly related experience.

Other Requirements :

- Knowledge of best practices within areas of responsibility.
- Knowledge of archival services and operations.
- Knowledge of archival automated systems.
- Knowledge of computer software and administrative systems in a Windows environment (e.g. word processing, spreadsheet software, file transfer process, files maintenance, information input and retrieval, the Internet, etc.).
- Demonstrate leadership abilities.
- Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.




- Ability to demonstrate problem solving and research skills.
- Ability to make public presentations.
- Ability to demonstrate organizational skills and attention to detailed work.
- Ability to demonstrate accurate keyboarding skills.
- Excellent use of English; verbally and in writing.
- Knowledge of French is an asset.
- Satisfactory health, attendance and former employment history.
- Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

Competencies: Competency Library - Level 2 Proficiency (Individual Contributor)

How To Apply : We must receive your resume before 11:59 p.m. on Friday, July 24, 2026 . For those providing a French language resume, please also include an English version.

- Ensure you attached a cover letter and resume. Acceptable file types are:

.doc

- .docx
- .txt
- .pdf
- .rtf

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?

- The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us :

📌 City Archivist (Greater Sudbury)
🏢 City of Greater Sudbury
📍 Greater Sudbury