Staff - Non Union

Job Category : M&P; - AAPS

Job Profile : AAPS Salaried - Administration, Level B

Job Title : Administrative Manager

Department : Academic & Administrative Leadership | Department of Curriculum and Pedagogy | Faculty of Education

Compensation Range : $6,747.50 - $9,701.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date : July 1, 2026

Note : Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. - Job Summary : The Administrative Manager provides leadership on non-academic activities and administrative management in EDCP. The incumbent works closely with the Department Head on all matters of strategic planning, direction and development of all aspects of operations, and is responsible for the overall operational and administrative management of the Department including finance, human resource (for faculty and staff), administration, facilities, support services, organizational infrastructure, and communication activities of the Department of Curriculum and Pedagogy (EDCP)



in the Faculty of Education. This position requires an extensive knowledge of university policies, procedures and practices, good judgment, and the ability to work independently. This is a full time key staff leadership position managing the Department’s day-to-day operations. - The Department :

- Organizational Status**: Reports to the Department Head, with a dotted line report to the Assistant Dean, Finance & Resources, in the Dean’s Office, on financial management. The position contributes directly to the Department’s policies, priorities and best practices. The incumbent interacts regularly with faculty, staff, and student employees, providing administrative and procedural advice and guidance. This position liaises with other departments, units and the Dean’s Office in the Faculty and interacts with units across campus including, but not limited to, Human Resources, Finance, Faculty Relations, IT, Building Operations, ISC, Enrolment Services, Safety and Risk Services, etc..

Work Performed : Financial

- Manages and is responsible for all aspects of the Department’s financial resources and activities
- Accountable for and administers the Department’s annual operating and innovative fund budget of $2.5m which covers operations, teaching lab upgrades, sessional teaching, faculty travel/PD, GAA, GTA, and Scholarships in EDCP; (Note that faculty and staff salaries are managed by the Dean’s Office.)




- Participates in shaping financial policy to implement short
- and long-term fiscal strategies in the Department
- Identifies, analyzes and addresses problems for financial analysis and report preparation using Workday and other tools adopted by the University and/or the Faculty
- Forecasts annual expenditures; initiates revenue and expenditure proposals; oversees financial expenditures and authorizes expenditures on behalf of the Head
- Accountable for and administers faculty contract and research grants of more than $3 million per year
- Advises on overall financial planning, assesses impact of surplus/deficit and reviews variances
- Ensures ongoing compliance with university and/or agency policies and procedures for all operating and or contract and research grants
- Manages internal financial system for various projects including: academic equipment grants, departmental expenses, innovative and/or outreach projects, faculty travel expenses, research stipends and other various grants
- Holds signing authority for all Departmental funds, authorizes departmental expenses and financial transactions; monitors financial transactions, ensuring compliance with University and granting agency policy, budget and accounting constraints. This includes expenses and purchases, transfers, cash receipts and cost recoveries; directs and oversees reconciliation of monthly and annual statements, payroll and benefit statements
- Advises faculty regarding all research-related financial matters including budgeting and forecasting. Works with grant/contract holders to determine allowable over-expenditures and plan for reconciliation within acceptable timeframes. Advises faculty on financial implications of

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