Coordinate senior leadership administration with strong Microsoft Office, documentation, and time-management skills. This full-time temporary contract supports organized, accurate office operations.

The Executive Assistant works directly with the Executive Director while supporting leadership and Board functions as required. Responsibilities span executive scheduling, correspondence, meeting coordination, HR records, policy updates, procurement, and administrative systems. The position also maintains accurate records and manages multiple priorities in a non-profit setting.

Key Responsibilities:

- Manage calendars, meetings, correspondence, and executive priorities
- Prepare leadership presentations, reports, and meeting materials
- Support recruitment, onboarding, employee records, and training coordination
- Maintain filing systems,



administrative records, and confidential information
- Support procurement, supplies, and general office functions

Requirements:

- Minimum three to five years of senior leadership administration experience
- Excellent organizational, time management, and problem-solving skills
- Strong written and verbal communication abilities
- Advanced proficiency with Microsoft Word, Excel, Outlook, and Teams
- Ability to manage priorities, deadlines, sensitive information, and accurate records

Use dependable executive administration, communication, Microsoft Office, and records-management skills across leadership and office functions.

📌 Senior Leadership Administrative Coordinator (North Bay)
🏢 Community Counselling
📍 North Bay