Confidential executive support and sensitive information triage define this full time Executive Assistant vacancy at PHO in Toronto. Manage priorities across two executive offices.

Based at 661 University, this Executive Assistant provides senior administrative support to two executives within Communicable Disease Control, Medical and Systems Support. The permanent position requires executive office protocols, stakeholder liaison, correspondence, calendar management, and document preparation. It supports effective communication with internal and external contacts.

Key Responsibilities:

- Manage confidential information, documents, activities, and urgent matters
- Coordinate executive calendars, meetings, agendas, and materials
- Research information and prepare executive briefing materials
- Draft correspondence, reports, presentations,



and meeting minutes
- Monitor budgets, invoices, purchases, expense claims, and updates

Requirements:

- Five to ten years supporting senior executive management
- Bachelor’s degree or post-secondary administrative program completion
- Proficiency with Microsoft Office and computer applications
- Knowledge of executive protocols and administrative service practices
- Discretion, diplomacy, oral communication, and interpersonal skills

Support PHO executives through confidential administration, calendar coordination, stakeholder communication, budgeting, and polished executive materials in Toronto.

📌 Senior Executive Assistant Toronto
🏢 Public Health Ontario
📍 Toronto