TRACK & FIELD PROGRAM & EVENTS COORDINATOR

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Flying Angels Track & Field
Full time | 35 Hours Per Week

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Flying Angels is seeking an experienced, highly organized, and results‑oriented Full-Time Track & Field Program & Events Coordinator to take responsibility for the successful coordination and delivery of our track and field programs, competitions, and special events.

This is a hands‑on coordination and leadership position for someone who knows how to plan, organize, execute, follow up, and deliver successful programs and events.

We are looking for someone who can take ownership of an initiative, determine what needs to be done, establish a plan and timeline, coordinate the people and resources required, solve problems, and ensure the initiative is successfully completed.

The successful candidate must be proactive, resourceful, accountable, and comfortable managing multiple responsibilities without requiring constant direction or supervision.

ABOUT THE POSITION

Flying Angels operates track and field programs at locations throughout Ontario and organizes several track and field competitions and special events each year.

The Track & Field Program & Events Coordinator is responsible for the successful operation of assigned programs and events.

The position combines:

- Event management
- Officials and volunteer coordination
- Facility coordination
- Equipment and logistics
- Communications
- Project management
- Administrative planning and follow‑up

The Coordinator reports to the Program Director but is expected to independently manage assigned responsibilities and provide regular updates on progress, challenges,



and outcomes.

This is a position for someone who can take responsibility for getting things done.

PRIMARY AREAS OF RESPONSIBILITY

The Track & Field Program & Events Coordinator has two major areas of responsibility:

1. PROGRAM OPERATIONS

Take responsibility for ensuring assigned Flying Angels programs and locations are properly organized, coordinated, and operating successfully.

2. TRACK MEETS & EVENTS

Take responsibility for the planning, organization, coordination, and successful operational delivery of assigned Flying Angels-hosted track meets and special events.

The Coordinator is accountable for ensuring plans are converted into successful outcomes.

PROGRAM COORDINATION & OPERATIONS

The Coordinator is responsible for the successful coordination of assigned Flying Angels programs and locations.

Responsibilities include:

- Coordinate the operation of assigned Flying Angels programs
- Ensure programs are prepared and operational for each season
- Coordinate program schedules and operational requirements
- Ensure training location information is accurate and current
- Coordinate program launches and seasonal transitions
- Monitor athlete participation and program capacity
- Coordinate with coaches regarding program requirements




- Ensure coaches and staff receive the information required to operate their programs
- Communicate program information and changes to appropriate stakeholders
- Monitor assigned programs and identify operational issues
- Resolve day‑to‑day program issues within the scope of the position
- Coordinate camps, clinics, specialty programs, and other assigned initiatives
- Maintain accurate program records and operational information
- Establish and monitor program deadlines
- Follow up to ensure required tasks are completed
- Identify opportunities to improve program operations and participant experience
- Provide regular updates and recommendations to the Program Director

Organizing and successfully delivering Flying Angels‑hosted track meets is a major responsibility of this position.

The Coordinator will be responsible for assigned competitions from the planning stage through event delivery and post‑event follow‑up.

Responsibilities include:

- Develop comprehensive event plans and timelines
- Establish deadlines and key milestones
- Identify all operational requirements for each competition
- Coordinate venue and facility requirements
- Coordinate officials and volunteer requirements
- Coordinate equipment and event supplies
- Coordinate awards and medals
- Coordinate registration and check‑in requirements
- Coordinate signage, credentials, passes, and operational materials
- Coordinate hospitality, hydration, concessions, and other assigned operational areas
- Communicate with participating clubs, coaches, officials, volunteers, facilities, suppliers, and other stakeholders
- Monitor even

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