Business Name: St. John's Academy Shawnigan Lake SocietyTerms of Employment: Permanent, Full-Time (30 hours per week)Language of Work: EnglishBenefits: Extended Medical Insurance, Dental Insurance, Lunch provided when on shift as a taxable benefitWage: $28/hrWe are currently seeking an experienced individual to join our Finance department. The successful candidate will be a keenly motivated person with attention to detail, the ability to multitask and meet financial deadlines, and a positive attitude towards working as a team.Located in southern Vancouver Island, our 29-acre boarding school campus is surrounded by fresh air and natural beauty. St. John's Academy Shawnigan Lake, situated on a pristine location between the shores of Shawnigan Lake and the base of Mt. Baldy, provides an innovative approach to learning for both day and boarding students.Key ResponsibilitiesMaintain accurate financial records in Sage for all associated entitiesPrepare year-end financial statements, working papers, and reconciliations, ensuring compliance with reporting requirementsFile annual reports for all entities and respond to fiscal year-end inquiriesPrepare and file quarterly and annual Employer Health Tax (EHT) and submit paymentsBudgeting & Financial PlanningDevelop the annual operating and capital budget in collaboration with the Head of SchoolTrack budget-to-actual expenditures and provide subject area reports to guide purchasing decisionsPrepare monthly budget tracking and financial updatesOversee and process accounts payable, ensuring correct allocations and timely payments via cheque, credit card, wire transfer,



or auto depositRespond to vendor inquiries regarding invoices and paymentsTuition & Student AccountsCreate and maintain Statements of Fees for all students, accounting for tuition structures, including founding fees, scholarships, sibling/staff discounts, and bus feesTrack payments for recent student applications and re-registrations, including deposits and feesSet up and manage academic payment plans (e.G., PAD, cheques, lump sum, partial payments)Address family inquiries regarding tuition payments and financial mattersMaintain and follow up on accounts receivable for tuition, uniforms, and other fees, including NSF paymentsProcess monthly Pre-Authorized Debits (PAD) and post receipts in SageHandle various payment methods, including Square, Stripe, Flywire, e-transfer, and ensure proper reconciliationPerform bank deposits for tuition and other received paymentsCash Flow & Treasury ManagementMonitor and manage cash flow,



including inter-bank transfers and Visa account funding.Maintain petty cash and oversee cash forecasting.Track and verify international student wire transfers for tuition payments based on offer lettersIssue receipts for application fees and tuition payments for the Vancouver campusProcess commission payments for international student recruitment agentsMaintain incidental accounts for international students and liaise with Dorm Coordinators regarding overdrawn amountsTax & ComplianceTrack and file GST/PST returnsFile quarterly and annual WorkSafe reports and process paymentsPayroll & Employee Expense ManagementProcess employee expense reimbursements via e-transfer or cheque, ensuring proper approval before paymentIssue and track rental invoices and ensure collection of feesProcess Nominal Roll reports and invoices for First Nations studentsPrepare and submit credit applications as neededEmployment RequirementsEducation: College Diploma or Bachelor's degree in Accounting, Finance, or a related fieldExperience: Minimum of 2 years of experience in accounting or financial management, preferably in an educational or non-profit settingPreferred SkillsProficiency in Google and Microsoft Office Suite, especially ExcelProficiency and experience with SageProficiency and experience with other software such as PayworksStrong analytical and problem-solving skillsExceptional attention to detail and organizational abilitiesExcellent communication skills with the ability to explain financial concepts to non-financial stakeholdersAt St. John's Academy Shawnigan Lake, we're passionate about creating an inclusive workplace that promotes and values diversity. Creating an environment where everyone, from any background, can do their best work is something we take pride in.

📌 Bookkeeper (Canada)
🏢 St. John's Academy Shawnigan Lake Society
📍 Canada