Coordinate ceremonies and events with strong administration, communication, and calendar skills at the University of Victoria. Support operations across the university community.
The Department Secretary provides senior-level administrative support to the Ceremonies and Events Office. This position coordinates daily activities, event support, office administration, financial responsibilities, and department communications. It serves as a liaison with Purchasing Services, Facilities Management, Campus Security, and University Systems. The work includes updates for the Board of Governors, Senate, the President, and Executive offices.
Key Responsibilities: Coordinate day-to-day Ceremonies and Events Office activities
Provide on-site support for official events and visits
Liaise with central university services and external agencies




Manage meeting, calendar, financial, and accounting responsibilities
Prepare department and event updates for university leaders
Requirements: Minimum three years’ senior administrative assistant experience
Experience interpreting or applying policies and procedures
Experience supporting events and ceremonies
Robust writing, editing, organizational, and interpersonal skills
Proficiency with Microsoft Office, SharePoint, Zoom, Teams, and Outlook Calendar
Bring senior administration, event coordination, and sound judgment to the University of Victoria’s Ceremonies and Events Office.

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📌 Senior Administrative Assistant Events (British Columbia)
🏢 University of Victoria
📍 British Columbia