Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. The company currently operates across Canada, US and Bermuda with over 5,500 employees working out of a network of more than 26 offices. Since 1921, Black & McDonald has remained a family‑owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions.
Summary of Position
The Administrator's primary responsibility is to support the day to day operations of the Fabrication Division in the Saskatchewan Region. Duties will include close working relationships with both internal and external clients including tradespeople, office staff, management, customers, vendors and other contacts by responding to requests in a prompt, efficient and professional manner. All duties must incorporate our standard company procedures and ensure specific instructions are followed.
Duties and Responsibilities
Issue Work Orders (WOs) for small projects in JD Edwards (JDE)
Receive completed POs in JDE
Create accounts payable invoices and assisting with accounts receivable within the Fabrication Division
Track, complete and submit labour, equipment and material reports (LEMs) and provide regular progress updates
Prepare weekly payroll reconciliation from daily time card entry and upload to JD Edwards
Coordinate with payroll & field supervision for any payroll errors brought forward,
submit required documentation to correct errors as required
Attend project-related meetings, take accurate notes and distribute completed minutes to all appropriate parties in attendance.
Create onboarding packages for current/rehire union trades and upload hire documents
Support the safety action plan by recording minutes, following-up on tasks and ensuring an accurate timeline is provided to the HSE team
Coordinate any travel and/or accommodations for site personnel if required
Create, review and submit manpower requests to appropriate union hall(s)
Issue courier waybills and track parcel delivery
Creation of MS office documents for presentations
Maintaining and publishing shop shipping log
Other administrative duties as assigned and directed
Competency Requirements (Skilled to Advanced Level)
Change Orientation
Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others
Education & Skill Requirements
Post-Secondary Education in Administration or substantial number of practical experience in a similar role
2-4 years' experience in an administrative role preferably in a construction environment or similar industry
Effective verbal and written communication and the ability to clearly and effectively relate to tradespeople, managers, customers and co-workers
Well-developed organizational and problem solving skills
Practical use and knowledge and use of Microsoft Office Suite
Previous practical use of JD Edwards will be considered an asset
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.