Admin Full Time Ottawa, ON Hybrid Starting at $75,000 CAD per year

Vacation: Unlimited, remote work eligibility

Security Level: Secret clearance eligible

Experience: Five or more years.

Valencia is hiring for a senior finance and administration professional. Reporting to the Chief Executive Optimist, your work will be supporting Valencia’s management, accounting, sales, and delivery staff.

Your experience in bookkeeping, invoicing, payroll, corporate operations, and executive administration will be needed to support our creative and engaging team of Cyber Optimists. Ideally, you have worked in professional services and technology firms.

Your work will be broad, focusing on where we need the most help in operating our growing business. Expect your responsibilities to include:

Administrative support for the executive team and staff

Bookkeeping and finance dashboards with support from accounting

Invoicing, and Payroll

Recruiting and administration support

Sales support for product and service quotations

HR support, including maintaining staff resumes

Delivery support (logistics, project administration, document formatting)

Your Skills and Traits

A positive attitude to work with our talented, curious, and cooperative team

Initiative

Great ability to learn and work with technology, including AI

High competence with Microsoft Office

Interest in learning about Cybersecurity and Privacy

Excellent organizational skills

Background knowledge of Cybersecurity, Cloud, and IT services and solutions.

Working at Valencia
We offer the opportunity to join us in creating a safe and empowering digital world through your actions and behaviour. We are Cyber Optimists.



Valencia has a mission to help our clients find a positive path forward toward a safe and empowering digital world. Our values are clear:

Integrity . We are committed to unwavering accountability and professionalism for ourselves, our peers, and our clients.

Quality. We embrace the diversity of thought and collaboration leading to stronger results.

Creativity. We understand that autonomy, innovation, and disruption are essential to unleashing our team’s creativity.

Our professional services and solutions encompass the Cybersecurity and Privacy needs of our clients:

Finance

Accounts Receivable

Accounts Payable

Responding to client financial inquiries

Liaise with Accountants and Bookkeepers as needed

Human Resources

Coordinate with contractors

Maintain employee benefits

Coordinate employee performance managementMaintain job descriptions

Track and coordinate applicants

Operations and Administration

Coordination with outsourced legal counsel

General Inbound calls for Sales, Finance and other inquiries

Monitor and respond to communications received on shared mailboxes

Assist with meeting and calendars of executive team

Attend meetings to track notes and action items

Track and progress miscellaneous administrative tasks

Liaise with clients as needed to assist with project coordination

Coordination of procurement once sale is completed

Work with product vendors to manage standing and certifications with them

Assist with contract tracking and renewals

Order, coordinate and track hardware and software orders to clients

Follow-up with vendors as needed to ensure efficient delivery of products

Keep clients informed of status/issues/delays

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📌 Finance and Administration Manager (Quebec City)
🏢 Valencia
📍 Quebec City