Job role:

We are looking for an Office Administrator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work workplace, ensuring high levels of organizational effectiveness, communication and safety.

Ideally, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Responsibilities:
Manage emails and communications
Bookkeeping and accounting
HR Administrative duties
Proposal creation, contracts management
Manage subscriptions and other online requisites
Office equipment maintenance
Bills payments
Organize the cloud-based office layout and order stationery and equipment
Training and onboarding of new staff
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Address employee queries regarding office management issues (e.g. stationery, Hardware, software and travel arrangements)




Coordinate with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Employee welfare

Requirements:
Proven experience as an Office manager, Front office manager or Administrative assistant
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands-on experience with online and cloud-based office environments
Familiarity with email scheduling tools, like Email Scheduler.
Attention to detail and problem-solving skills.
Excellent English in written and verbal communication skills
Strong organizational and planning skills in a fast-paced workplace
BA, BBA or BSc or related skilled qualification in Office Administration, Business Administration. Accounting or HR

Preferred Hours of Work:

Monday - Friday, 3 pm - 12.30 AM
J-18808-Ljbffr

📌 Office Administrator Virtual Remote (Montreal)
🏢 6IXSENSES
📍 Montreal