A growing organization in the heavy equipment and industrial services sector is seeking a Rentals & Sales Coordinator to join our Calgary office.

Why Join Our Team

- Competitive compensation and comprehensive benefits
- RRSP contribution program
- Health Spending Account
- Company and family events throughout the year
- Supportive, collaborative team environment

Key Responsibilities

- Manage high-volume rental invoicing with a strong focus on accuracy, timeliness, and attention to detail.
- Prepare, reconcile, and distribute monthly customer statements.
- Administer and maintain equipment fleet records, ensuring data integrity across multiple systems.
- Generate and analyze sales, rental, and operational reports for management decision-making.
- Perform accurate and efficient data entry while identifying and correcting discrepancies.
- Investigate billing, fleet, and customer account issues and proactively drive resolution.
- Maintain organized electronic and physical records, including filing, archiving, and document management.
- Support operational and administrative projects as required in a fast-paced setting.
- Perform other duties as assigned.

Requirements

- Minimum 3 years of Accounts Receivable, rental administration, or similar experience in a mid-sized to large organization within the heavy equipment, construction, rental, or related industry.
- Exceptional analytical and problem-solving skills with the ability to quickly identify errors, inconsistencies, and process gaps.
- Advanced computer proficiency and the ability to learn and navigate multiple software systems with minimal training.
- Strong attention to detail and a proven ability to manage competing priorities without sacrificing accuracy.
- Excellent written and verbal communication skills.
- Ability to work effectively with colleagues, customers, and all levels of management.
- Highly self-motivated, resourceful, and capable of working independently with minimal supervision.




- Strong understanding of heavy equipment operations, rental processes, or related business practices.
- Demonstrated ability to adapt to changing priorities and thrive in a dynamic business environment.
- Customer-focused mindset with the ability to anticipate issues, develop solutions, and take ownership of outcomes.
- Office-based role requiring extended periods of computer and desk work.

The successful candidate will be expected to process complex information, manage a high volume of work, solve problems independently, and make sound decisions with minimal direction. Individuals who excel in this role are naturally organized, highly analytical, quick learners, and comfortable being held accountable for results. Accuracy, initiative, and robust judgment are essential.

A satisfactory pre-employment background check is required for all candidates, and final employment offers are contingent upon its successful completion.

Job Types: Full-time, Permanent

Benefits:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- RRSP match

Application question(s):

- Have you been responsible for generating and processing customer invoices exceeding 100 invoices per month?
- This position requires identifying invoice discrepancies, missing charges, and data errors before invoices are sent to customers. Describe a situation where you found and corrected a significant error.
- Which statement best describes your preferred work environment?

1) I prefer routine work with detailed instructions.
2) I prefer a mix of routine and problem-solving.
3) I enjoy complex work, identifying issues, and improving processes independently.

- Describe the most complex administrative or accounting problem you have personally solved. What was the issue, what steps did you take, and what was the outcome?

Experience:

- heavy equipment, construction, equipment rental: 2 years (preferred)
- Accounts Receivable, invoicing, or rental administration: 3 years (required)

Work Location: In person

📌 Rentals & Sales Coordinator (Calgary)
🏢 Pacesetter Equipment
📍 Calgary