POSITION INFORMATION:

Position: Full-time Permanent (non-union)

Probation Period: 6 months

Pan Am Clinic is dedicated to achieving the very best outcomes for patients so they can reach their highest quality of life through optimum physical health. The Foundation is a crucial part of that mission, providing funding that supports research, education, and community outreach initiatives that improve lives across Manitoba.

PROFILE

Reporting to the Foundation's Administrative Manager, the Program Coordinator is responsible for the overall coordination of the Foundation's Medical Careers Exploration Program (MCEP). This unique and impactful outreach initiative introduces Indigenous youth to healthcare career opportunities through classroom learning, mentorship, and immersive practicum experiences delivered in partnership with the Winnipeg School Division and numerous healthcare organizations. The Program Coordinator serves as a key relationship-builder and ambassador for the program, working closely with students, educators, healthcare professionals, funders, and community partners. The successful candidate will play an important role in inspiring young people to pursue post-secondary education and careers in healthcare while helping students overcome barriers and recognize their potential. This position requires exceptional organizational skills, strong emotional intelligence, sound judgment, and a genuine passion for supporting youth. Success in this role requires initiative, reliability, adaptability, and the ability to work independently with minimal supervision while maintaining strong communication with program partners and Foundation leadership.

WHO WE’RE LOOKING FOR

We are seeking an individual who thrives on building relationships and creating opportunities for young people.

The ideal candidate is:

· Passionate about helping youth achieve their educational and career goals

· A natural relationship-builder who quickly establishes trust and rapport with students, educators, healthcare professionals, and community partners

· Compassionate, approachable, and supportive while maintaining appropriate professional boundaries

· Highly organized and able to manage multiple priorities, events, relationships, and deadlines simultaneously

· Calm, adaptable, and solutions-focused when plans change or unexpected challenges arise

· Confident working independently and exercising sound judgment

· Comfortable in both professional and community settings

· Respectful, culturally aware, and committed to creating a safe and inclusive environment for Indigenous youth

· Enthusiastic about celebrating student achievements and encouraging future success

This role is ideal for someone who enjoys variety and purpose in their work. One day may involve preparing grant reports or coordinating healthcare placements,



while the next may involve supporting students at a practicum site, meeting with school staff, or helping resolve challenges that impact student participation.

POSITION OVERVIEW

The Program Coordinator is responsible for:

· Coordinating practicum experiences for MCEP students in partnership with healthcare facilities and professionals

· Coordinating annual program events, including Orientation Day, the Opening Ceremony, and Closing Ceremony

· Working collaboratively with Foundation staff, school administration, healthcare organizations, and community partners to support program delivery

· Attending practicum experiences to support students and ensure a high-quality learning experience

· Building positive and supportive relationships with students throughout the program year

· Supporting student success by coordinating lunches, schedules, and other participant needs

· Identifying and addressing barriers that may impact student participation and engagement

· Preparing funding reports, stewardship reports, and other program documentation

· Delivering presentations to student groups and stakeholders regarding program opportunities and outcomes

· Maintaining contact with alumni to track educational and career outcomes and measure program impact

· Promoting a positive, respectful, and culturally safe learning environment for all participants

Administrative and General Responsibilities

· Interact with Foundation, clinic, educational, and healthcare staff at all organizational levels, including senior leadership

· Exercise initiative and independent judgment in resolving issues and managing priorities

· Keep leadership informed of significant matters affecting program operations

· Maintain accurate program records and reports

· Maintain absolute confidentiality of participant, donor, partner, and organizational information

· Perform other duties as assigned

QUALIFICATIONS AND EXPERIENCE:

The successful candidate will possess:

· Post-secondary education in a related field such as education, social sciences, community development, healthcare administration, Indigenous studies, communications, or public administration

· Three to five years of experience in program coordination, community outreach, education, youth programming, administration, or a related field

· Demonstrated passion for supporting youth in achieving their educational and career goals





· Experience working with Indigenous youth, communities, or organizations is a solid asset

· Experience coordinating complex projects involving multiple stakeholders, such as educational programs, community initiatives, special events, or conferences

· Experience preparing grant reports, stewardship reports, or other stakeholder communications

· Demonstrated ability to build and maintain positive relationships with diverse stakeholders

· Solid interpersonal skills with the ability to mentor, encourage, and engage youth while maintaining professionalism and accountability

· Excellent organizational, prioritization, scheduling, and project management skills

· Outstanding verbal, written, presentation, and communication skills

· Demonstrated problem-solving ability, sound judgment, and resilience in a fast-paced environment

· Ability to work independently while also contributing effectively as a member of a team

· Proficiency in Microsoft Office applications including Word, Excel, Outlook, PowerPoint, and Teams

· Ability to maintain a high degree of confidentiality and professionalism

WORKING CONDITIONS:

· This position combines office, educational, healthcare, and community-based work environments

· A significant portion of time is spent off-site attending practicum placements, school visits, meetings, and program events

· Standard work hours are 7.5 hours per day, Monday through Friday

· Occasional evening and weekend work may be required, with advance notice and mutual agreement

· Regular travel throughout Winnipeg to participating schools and healthcare sites is required

· A valid driver's license and access to a reliable vehicle are required

· Mileage and parking expenses are eligible for reimbursement

COMPENSATION:

The Pan Am Clinic Foundation offers a competitive salary and benefits package, along with ancillary benefits including a cell phone and on-site parking.

Salary Range: $57,060 to $68,194 annually.

APPLICATION PROCESS

Please submit:

· Cover Letter

· Resume

· Salary Expectations

In your cover letter, please describe:

1. Your experience supporting youth or community-based programs.

2. Your experience building relationships with diverse stakeholders.

Applications can be submitted to:

Dana Peteleski

Administrative Manager

Pan Am Clinic Foundation

75 Poseidon Bay

Winnipeg, MB R3M 3E4

Email: [email protected]

This position is subject to a Criminal Record Check, Child Abuse Registry Check, and Adult Abuse Registry Check. The successful candidate will be responsible for any associated service charges.

Pay: $57,060.00-$68,194.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 MCEP PROGRAM COORDINATOR (Winnipeg)
🏢 Pan Am Clinic Foundation
📍 Winnipeg