Job Title: Administrative Assistant – Debert Location

Reports To: Customer Service Manager

Job Summary: Responsible for front desk administrative duties such as routing phone calls, mailing, faxing and greeting visitors. Also responsible for maintaining spreadsheets and ordering office supplies and literature. General office duties, such as filing and assisting co-workers is also expected of this position.

About Kohltech Windows & Entrance Systems:

- We are a leading window and entrance system manufacturer in Canada
- We believe our growth and success can be directly attributed to the emphasis we place on quality, service and innovation and the involvement, commitment and enthusiasm of our outstanding employees
- We have been recognized for overall business performance and sustained growth with the Canada's Best Managed Companies designation.
- We are committed to providing equal access to employment opportunities and welcome applicants from diverse groups including Indigenous peoples, visible minorities, persons with disabilities, women, and/or 2SLGBTQI+ people.
- We believe in treating all people with respect and dignity and strive to create a supportive and understanding workplace culture. We are committed to seeking out and retaining the finest talent and recognize in order to accomplish this we must focus on attracting, motivating, and developing employees from diverse groups.

Job Duties:

- Answering the phone and directing calls to the appropriate department.
- Greeting visitors and providing them with general support.
- Replying to email, telephone or face to face enquiries and provide information by answering questions and requests.
- Receiving,



sorting and distributing incoming and outgoing mail, email and faxes.
- Preparing courier shipments and related paperwork.
- Working with spreadsheets, Microsoft word, Outlook and other documents, as well as data entry.
- Maintaining multiple contact lists (internal and external).
- Assisting in the preparation of regularly scheduled reports (including but not limited to daily summary, S2, etc.)
- Developing and maintain filing systems, both manually and electronically.
- Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; obtaining quotes; placing and expediting orders for supplies and literature; verifying receipt of supplies.
- Carrying out reception/administrative duties such as filing, typing, copying, binding, scanning, etc.
- Ensuring showroom area is kept tidy and presentable, including meeting areas. Replenishing brochures and ensuring there are adequate inventory levels of brochures/marketing literature and materials.
- Handling sensitive information in a confidential manner.
- Carrying out other duties as required from time to time.

Qualifications:

- Post-secondary education or equivalent combination of training and experience.
- Customer service experience would also be considered an asset.
- Solid communication skills, organizational skills, and attention to detail.
- Ability to work in a team environment with minimal supervision.
- Strong level of computer skills and knowledge of Microsoft Office Products required.

Job Types: Full-time, Permanent

Benefits:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant (Debert)
🏢 Kohltech Windows & Entrance Systems
📍 Debert