Position Overview

The Facilities Coordinator is responsible for ensuring the efficient day-to-day operation, maintenance, and organization of the workplace to support staff, clinicians, and patients. This role plays a key part in maintaining a safe, well-functioning, and welcoming environment through proactive facilities management, coordination of services, and operational support.

The ideal candidate brings a strong service-oriented mindset, excellent organizational skills, and a hands-on approach to problem solving.

Key Responsibilities

Facilities & Equipment Management

- Coordinate servicing, maintenance, and repairs for building systems and equipment, including HVAC, coffee machines, dishwashers, refrigerators, printers, and other office equipment
- Liaise with external vendors and contractors to schedule routine maintenance and address urgent issues
- Perform basic troubleshooting and respond to facilities-related issues such as washroom concerns or minor leaks, escalating issues when required

Office Operations & Daily Support

· Ensure all refreshments are replenished across the centre in preparation for the following business day.

· Oversee the maintenance and upkeep of plants throughout the centre.

· Maintain cleanliness, organization, and functionality of common areas and staff spaces

- Conduct regular checks to identify safety, maintenance, or operational issues

Supplies & Inventory

- Order and manage office supplies including paper, ink and toner cartridges, and general stationery




- Order refreshments and manage inventory for staff and patient areas
- Prepare gift bags as required
- Oversee ordering and inventory control of operational supplies, including lighting and materials for paint and patchwork repairs

Coordination & Administrative Support

- Coordinate lunches for meetings, training sessions, and staff events
- Support internal events and on-site logistics as needed
- Serve as the primary point of contact for staff regarding facilities and office-related requests

Health, Safety & Compliance

- Complete required training and act as the site Fire Marshal, supporting fire safety procedures and drills
- Follow and promote WHMIS standards and occupational health and safety practices
- Identify and report potential hazards, ensuring a safe working environment

Qualifications & Experience

- Previous experience in facilities coordination, office administration, retail, customer service, event planning
- Robust organizational, time management, and multitasking skills
- Excellent communication and interpersonal skills with a professional and approachable manner
- Demonstrated ability to handle basic maintenance issues and coordinate with service providers
- Familiarity with WHMIS and workplace safety standards
- Willingness to complete Fire Marshal training

Skills & Competencies

- Highly organized and detail-oriented
- Proactive and dependable
- Strong customer service focus
- Effective problem-solving skills
- Ability to work independently and collaboratively

Pay: From $44,000.00 per year

Work Location: In person

📌 Facilities Coordinator (Old Toronto)
🏢 Herzig Eye Institute
📍 Old Toronto