Job Overview

We are seeking a highly organized, detail-oriented, and dependable Office Administrator / Bookkeeper to join our growing technology company.

This position combines hands-on bookkeeping and financial administration with essential day-to-day office management responsibilities. The successful candidate will play an important role in maintaining accurate financial records, supporting the CFO with financial reporting and accounting activities, and ensuring the smooth and efficient operation of our office.

As our company transitions toward becoming publicly traded, accuracy, accountability, confidentiality, and strong organizational skills are especially key. We are looking for someone who takes pride in their work, pays close attention to details, can work independently, and is comfortable handling a variety of accounting and administrative responsibilities.

Key Responsibilities

Bookkeeping & Accounting

- Maintain accurate and up-to-date financial records using QuickBooks.
- Manage accounts payable and accounts receivable, including invoice processing, payments, collections, and recordkeeping.
- Perform regular bank, credit card, and general ledger reconciliations, identifying and resolving discrepancies promptly.
- Process payroll, maintain employee payroll records, and coordinate required payroll remittances.
- Prepare and file GST/PST returns and assist with other applicable government reporting requirements.
- Prepare and post journal entries and assist with month-end and year-end closing procedures.
- Prepare financial summaries, reconciliation reports, and supporting schedules for review by the CFO.
- Maintain organized financial records and supporting documentation for external accountants, auditors, and regulatory reporting.
- Assist the CFO with financial reporting, audit preparation, and maintaining effective accounting procedures and internal controls.
- Ensure financial information is accurate, complete, confidential, and available when required.

Office Administration & Operations

- Support the daily operations of the office,



ensuring an organized, professional, and efficient working environment.
- Answer incoming calls, respond to general inquiries, and direct communications to the appropriate team members.
- Provide administrative support to management and other departments as required.
- Coordinate office supplies, equipment, vendors, and general office requirements.
- Maintain organized electronic and physical filing systems, including company records, correspondence, and administrative documents.
- Prepare, proofread, and format correspondence, reports, spreadsheets, and other business documents.
- Assist with scheduling, meetings, document coordination, and general administrative activities.
- Support internal communication and help ensure administrative tasks and office processes are completed in a timely manner.
- Take initiative in identifying opportunities to improve office organization, efficiency, and administrative processes.

Qualifications

Required

- Minimum 3 years of practical bookkeeping or accounting experience, preferably in a role that also includes office administration.
- Strong experience with bank and credit card reconciliations, accounts payable, accounts receivable, and general ledger maintenance.
- Experience with payroll processing, government remittances, GST/PST filings, and month-end accounting procedures.
- Proficiency with QuickBooks, Microsoft Excel, Word, and general office software.
- Exceptional attention to detail, with a demonstrated ability to maintain accurate records and identify accounting discrepancies.
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication skills,



including professional telephone etiquette and customer service.
- Ability to work independently, prioritize responsibilities, and meet accounting and administrative deadlines.
- High level of professionalism, discretion, and confidentiality when handling sensitive company and financial information.
- Willingness to take ownership of both accounting responsibilities and general office administration duties.

Preferred

- Previous experience supporting a CFO, controller, or senior management team.
- Experience working in a publicly traded company or an organization with formal financial reporting and audit requirements.
- Familiarity with financial reporting, audit preparation, internal controls, and accounting documentation.
- Knowledge of Canadian payroll regulations, CRA remittances, and applicable provincial tax requirements.
- Experience preparing financial schedules, month-end working papers, and supporting documentation for external accountants.
- Familiarity with Google Workspace and other business administration software.
- Experience working in a small or growing business where flexibility, initiative, and teamwork are important.

The Ideal Candidate

The ideal candidate is a reliable, detail-oriented professional who enjoys working with numbers while also taking pride in keeping an office organized and running efficiently.

You are comfortable managing bookkeeping responsibilities independently, understand the importance of accurate financial records, and recognize that even small discrepancies require attention. At the same time, you are approachable, resourceful, and willing to assist with general office duties wherever needed.

You thrive in a growing company environment, take initiative, and understand the importance of supporting both the financial and operational needs of the business.

Pay: $25.00-$35.00 per hour

Expected hours: 25.0 – 40.0 per week

Experience:

- Bookkeeping: 3 years (required)

Language:

- Fluent English (required)

Work Location: In person

📌 Office Administrator/Bookkeeper (Cloverdale)
🏢 Active Witness
📍 Cloverdale